A joint survey administered by AASA: The School Superintendents Association and the National Association for Pupil Transportation indicates how much rising diesel costs are hurting school district bottom lines, not simply in budgets but also in the classrooms. 

About 54 percent of the 188 school districts that responded to the survey, conducted the week of May 4, said they are paying 6 percent more for diesel since the Iran war started. Fourteen percent reported that diesel costs are running 20 percent or more over budget. Meanwhile, 22 percent have seen their fuel bills increase by 11- to 20 percent over budget and 20 percent said they are 6- to 10 percent over budget.

“The data suggests that many districts have, to date, prioritized limiting impacts on core instructional programs, instead relying on strategies such as route optimization, deferred maintenance and targeted spending adjustments,” NAPT said in an email Monday to members. “While some districts report fuel costs exceeding planned amounts, the overall approach reflects a deliberate effort to manage rising expenses while maintaining stability in educational services.”

Nearly two-thirds of the districts said they are absorbing the rising diesel prices within their current transportation budgets, as their states do not provide dedicated transportation funding that rises with fuel prices. Over 30 percent said they are transferring funds from other district programs, 19 percent are using rainy-day funds, and 15 percent have yet to cover the increased costs.

Consolidating routes/adjusting route efficiency is the leading response to reducing the impact of rising diesel costs, according to 40 percent of the responses. Other operational changes are enforced anti-idling procedures at 27 percent, reducing the number of routes at 25 percent, limiting non-required bus trips (20 percent), and changing fuel purchasing practices at 14 percent. Other responses are increasing walk-to-stop ratios (8 percent), moving away from “yellow bus to non-diesel vehicles” (7 percent), meaning either school buses, vans, SUVs or sedans, an AASA spokesperson clarified for School Transportation News, and negotiating contracts with transportation vendors (6 percent).

Dipping Into Other Programs to Pay for Diesel

Meanwhile, 55 percent of the districts reported that they have yet to implement offsets in their current general budgets to address the fuel price hikes, and 17 percent said they have so far avoided making cuts through the reliance on rainy-day funds. But of those that have, 16 percent have deferred maintenance/facilities work, 13 percent reduced support personnel, 13 percent trimmed administrative staff/spending, and 12 percent reduced summer instruction. Less than 5 percent selected one of the following: Reduced instructional staff; increased class sizes; delayed instructional improvement initiatives; cut extracurricular programs; and cut spending on instructional materials.

While 52 percent of districts said they have yet to address budget cuts or they are still in development, one-third have added a contingency or reserve fund to address fuel volatility. Another 16 percent have negotiated contracts or adjusted vendor terms. Fourteen percent have drawn down reserves, and 10 percent have sought local/state revenue specific to transportation.

To address the next school year’s budget, 37 percent said they are likely to use reserve or rainy-day funds, while 36 percent said they are not sure what their plan will be. Thirty percent are considering cutting athletic/extracurricular transportation, and 29 percent would defer maintenance and facilities. Foregoing professional development or consulting services, or technology purchases and replacements, came in at 22 percent of responses, respectively. Fourteen percent said they could skip purchasing  supplies, materials and textbooks next year, and 6 percent said they would pause instructional staffing and programming.

Despite higher initial purchase costs, alternative-fuel school buses are providing relief at the pump. Bibb County School District near Macon, Georgia is tapping into about $1 million in savings a year from less expensive propane school bus fueling and maintenance to pay for its few dozen gasoline-powered school buses. Director of Transportation Anthony Jackson, who presented the findings earlier this month at ACT Expo in Las Vegas, Nevada, told School Transportation News his staff has not purchased diesel fuel since February.

Related: Propane Autogas Gains Momentum with Low Costs, Near-Zero Emissions, and Ready-Now Innovation
Related: Report Highlights Propane and Electric TCO for School Bus
Related: (STN Podcast E307) Buy With Confidence: Fuel Price Frustration, School Bus Buying Tips

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“Smooth communication between administration and transportation operations begins with presence, clarity of vision and strong relationships,” Gorham (Maine) School District Superintendent Dr. Heather Perry told School Transportation News. 

Perry, one of the four finalists for the AASA: School Superintendents Association National Superintendent of the Year award, announced Thursday, continued that it means ensuring the right people are in the right leadership roles, setting clear expectations and maintaining consistent, two-way-communication. “So, transportation leaders are true partners in the district’s educational mission—not just problem solvers when issues arise. Spending time listening, coaching, and supporting transportation leaders helps ensure they are fully aligned with district goals and culture.”

Perry also wrote a blog for AASA outlining five ways the central office can strengthen the behind-the-scenes cultures, including school bus drivers. She noted leaders should integrate program leaders into the district leadership team, publicly celebrate the impact of support staff, provide tailored professional development, establish clear communication loops, and model respect and visibility.

Related: Superintendent of the Year Snapshot: Support, Understanding of Transportation
Related: (STN Podcast E293) Community, Not Individual: Maine Superintendent Collaborates for Student, Staff Success

“My advice to other superintendents is to intentionally invest in and publicly value their transportation teams,” she told STN. “Our bus drivers and dispatchers are often the first and last school connection students experience each day, and those moments shape how students feel about safety, belonging, and school itself. When communication is strong and the work is celebrated, we create a system where every child’s day begins and ends in a safe, welcoming, and caring environment.”

She highlighted the integral role of transportation in one of Gorham’s most significant initiatives, Aspire Gorham, a birth-to-adult, community-wide approach to building aspiration and purpose across the entire educational continuum. This program exposes students to a wide range of careers and possibilities, supports hands-on exploration and provides experiences for older students through internships, apprenticeships, Career and Technical Education and Extended Learning Opportunities programs, and community-based learning partnerships.

“The goal is to ensure that every student can see themselves in a future they are excited about and feel prepared to pursue it,” she said, adding that a critical factor in making the vision a reality is equitable access. “And transportation is often the gatekeeper. When learning extends beyond the walls of the classroom to job sites, colleges, training centers, and community partners, reliable and flexible transportation becomes essential. Without it, opportunities can unintentionally become limited to only those students who have access to personal transportation, creating barriers that run counter to our commitment to equity and inclusion. For this reason, strengthening our transportation system to be more adaptive, responsive, and student-centered has been an ongoing priority.”

She explained that transportation is not just an operational function, but an instructional enabler. “It is the bridge that connects students to real-world learning, career pathways, and life-changing experiences that define Aspire Gorham,” she continued. “When transportation is thoughtfully designed and adequately supported, it ensures that every student, regardless of circumstance, can fully participate in the opportunities that help them discover their passions, build skills and confidently step into their future.”

A working relationship with the transportation department, she said, is integral, not only to the program but to the effectiveness of education programs as a whole.

“As superintendent, one of my core responsibilities is quite literally to ensure we have the right people in the right seats on the bus,” she said. “That means building and sustaining high-quality leadership within transportation and providing the support, resources and clear communication they need to do their work well. When transportation leaders are valued as instructional partners rather than simply operational managers, the entire system functions more cohesively and responsively.”

She said a strong relationship also ensures challenges are anticipated, rather than reacted to, with safety and equity remaining at the forefront of every decision.

“When the relationship between district leadership and the transportation department is grounded in trust, collaboration and shared purpose, it creates a seamless system that supports students, families and schools and advances the district’s mission in meaningful, tangible ways,” she said.

Transportation Operations 

Mitzii Smith, the Gorham director of transportation and a former STN Rising SuperStar, said she has felt support from the administration from the start.

“Leadership has been welcoming and open to my ideas and experience,” she said. “Change can be challenging, but transportation consistently has support at the leadership level. That support truly starts with Perry, who values every employee and understands the importance of transportation’s role in the students’ overall educational experience.”

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She noted that transportation is currently focused on strengthening department training, developing clear driver handbooks and preparing for the expansion of the districts pre-k program to include 3- and 4-year olds. The department also implemented BusRight over the summer, and transportation leaders are actively working through the learning curve that comes with any new routing and communication system.

“Technology is a big part of our operation,” she shared. “We use routing and communication software to improve efficiency, enhance family communication and support safety and compliance. We continue to look for tools that make our operation more effective and transparent.”

Smith noted that while transportation is behind the scenes, it’s essential to student success. “When drivers are supported and leadership is engaged, it shows in the quality and safety of service we provide. I’m proud of our team and the work we doing,” she said, adding that Perry leads with open communication and trust.

“She makes a point to understand the challenges transportation faces and ensures we’re included in district-level conversations,” Smith added. “She’s accessible, responsive and visible throughout the district. As someone who transitioned after 20 years in my previous district, her support made that change smooth and rewarding. Gorham transportation is fortunate to have leadership that truly values our work.”

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Lamar Consolidated Independent School District Superintendent Roosevelt Nivens reportedly shows a solid understanding and strong support for transportation operations by staying in regular contact with operations and transportation leaders as well as frontline staff.

Chief Operations Officer Greg Buchanan said Nivens, “has contributed to meeting transportation needs by helping secure successful bond elections to fund fleet expansion.”

Plus, Nivens — who was named the winner Thursday from among three other finalists for the National Superintendent of the Year award at the National Conference on Education — actively engages with employees during site visits, where he expresses appreciation for drivers, mechanics and leadership alike.

“Recently, he supported funding for 16 additional full-day drivers to cover absences and open routes, and he added leadership roles to keep transportation operations aligned with district growth,” Buchanan said.

The Superintendent of the Year Award is sponsored by AASA: The School Superintendents Association, along with Corebridge Financial and Sourcewell, celebrate the contributions and leadership of public-school superintendents.

Transportation Operations

Lamar CISD runs an entirely in-house transportation system that facilitates daily student mobility across a rapidly expanding district, “which allows the district to directly oversee safety standards, staffing and service quality,” Buchanan said.

It employs 275 drivers across three terminals for 265 daily bus routes. The district transports approximately 22,700 students each school day. During the 2024–2025 school year, school buses traveled more than 4.6 million miles, serving both general and special education routes.

Lamar CISD relies heavily on technology to streamline operations, enhance communication and improve safety. This includes Tyler Technologies’ comprehensive student transportation software for route planning, driver navigation, student ridership tracking, and a parent app. Fleet Vision helps the district manage fuel and parts inventory and Trip Tracker coordinates campus-based trip scheduling.

Ahead of the 2026 Superintendent of the Year being named Feb. 12 at the National Conference on Education in Nashville, Tennessee, School Transportation News sat down with those in charge of transportation operations at the respective districts to gain a better understanding of how the services function.

A $10,000 college scholarship will be presented in the name of the 2025 National Superintendent of the Year to a student at a high school the winning superintendent graduated from or from the school district the winner now leads.

Lamar CISD also uses Safety Vision camera systems to monitor bus interiors and exteriors, aiding accident investigations. “Additionally, AI-enabled tools are used daily for operational planning, communication and leadership support, enabling staff to respond swiftly to changing conditions,” Buchanan said.

When it comes to workplace culture, transportation encourages engagement and morale through constant communication. Culture is a key focus of the department to align with the district’s overall strategic plan, “which highlights recognizing exceptional performance and fostering a culture of excellence,” he added.

Communication is fostered through including weekly newsletters, terminal-level outreach, and a sunshine committee that organizes employee recognition, morale-boosting activities and celebrations.

“These efforts culminate in an annual end-of-year awards banquet that honors outstanding service and achievement,” Buchanan said.

One current initiative is to address Texas Senate Bill 546, which requires all school buses to be equipped with three-point seatbelts by Sept. 1, 2029. “The district is meeting this mandate through a combination of new bus purchases and retrofitting select existing buses,” Buchanan said, adding that it is not operating alternative-fuel or energy school buses due to the significant costs and infrastructure requirements.

Another initiative was the opening of a new transportation facility, which was opened to support district growth and improve operational efficiency. In addition, the district opened a new Junior High School which was named after Ella Banks, a 40-year veteran school bus driver at the district.

“This recognition underscores the district’s commitment to treating transportation as an essential component of student success,” Buchanan said.

Related: AASA Announces 2026 National Superintendent of Year Finalists
Related: First Alabama Educator Named 2025 AASA Superintendent of the Year

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