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Planned Versus Actual Routes and the Impact on Unnecessary Mileage

By: STN Contributor

17 August 2026 at 17:49

Even the most carefully designed route can diverge from reality once a school bus hits the road. That gap between planned and actual routing is one of the most underrecognized sources of inefficiency in school transportation. IT is also where data analytics come into play.

Craig Berndt, Geotab business segment manager of people transportation, noted GPS and post-route analysis, close this loop.

“When a transportation department can pull a daily report comparing planned mileage against odometer-confirmed actual mileage by route, by driver, and by day, they have a feedback mechanism that simply didn’t exist before telematics,” he said. “The goal isn’t to penalize drivers for deviations. Most deviations have legitimate causes. The goal is to make the routing software reflect reality, so the plan you’re managing against is accurate.”

Berndt noted that the most effective departments he works with treat this as a continuous process rather than an annual audit.

“They review variance reports weekly, push corrections back to the routing software monthly and build a culture where drivers report deviations because they know the data is used to improve routes, not to discipline them,” he said.

Ron Johnson, director of support operations for Indian Prairie School District #204 in Aurora, Illinois, noted his district’s use of Onscreen GPS software to review when and why drivers deviate from the planned route path.

“If a driver consistently takes an alternate path because it is safer or faster, the planned route path is updated,” he said. “If the deviation is inefficient, targeted driver coaching can correct it. This continuous feedback loop ensures that mileage reduction is achieved without compromising student safety or service reliability.”

Comparing planned versus actual routing allows the district to ensure that the actual route is as efficient as possible, said Jason Hibbard, supervisor of transportation for the Chenango Valley Central School District in Binghamton, New York.

“We regularly analyze our routes to minimize the amount of students having to cross the road at a stop,” he added. “We have adjusted stops when we find hazardous conditions, be it excessive cars passing through the reds, blind corners or just excessive traffic.”

Rich Casto, transportation supervisor for Jackson County Schools in West Virginia, noted analytics are helpful in viewing a planned route versus the actual route and accounting for unnecessary mileage.

“Occasionally, there will be a situation where sometimes the analytics will have a route laid out that may or may not be possible for a larger vehicle,” Casto explained. “There are a lot of factors involved. Road conditions and clearance issues play in the equation. Sometimes not every produced path is a viable path for a bus.”

There is often a distinct gap between a route designed in a software environment and how it plays out in real life, noted Kathy Calkins, North Clackamas (Oregon) School District transportation director.

“Common disruptions include unexpected road construction, driver workarounds, shifting student addresses, and substitute drivers navigating unfamiliar areas,” she said. “To bridge this gap, we rely on a combination of GPS tracking, telematics and post-route analysis. Good communication from our community partners regarding construction before it starts, so that we can identify exactly where drivers are forced to detour. This allows our routers to update routes well in advance, without compromising student safety or service levels.”

The post Planned Versus Actual Routes and the Impact on Unnecessary Mileage appeared first on School Transportation News.

School Districts Look for Innovative Approaches to Recruiting and Training

School Transportation News

By: STN Contributor

13 August 2026 at 16:08

During the early morning and mid-to-late afternoon, the streets in big cities and small towns in rural communities are filled with big yellow school buses picking up and dropping off children and teenagers.

Most school districts struggle to find enough bus drivers to fully staff their routes on the opening day of school. Safety is the number one priority, and school districts insist that all drivers meet the highest standards in training, physical health and background checks.

Another problem that some districts are facing is that drivers have lost their temporary protected status (TPS) and can no longer work as school bus drivers. Often, candidates who have completed the training paid for by a school district will go to work for a trucking company or drive county transit buses, instead.

“We have always had a driver shortage and no school districts in Florida are pushing through candidates to drive buses. They all have to meet the same requirements and standards,” said Robert Manspeaker, director of transportation for the Florida Department of Education. “We have a lot of people who get the CDL license that is paid for drive a school bus for a short time and then go drive a truck.”

Becoming a school bus driver in Florida requires a lot of intense training, a minimum of 40 hours of instructional time and most districts require far more training and practice. Manspeaker said some prospective drivers may be required to put in as many as 160 hours of training before they ever drive a bus full of students.

The one exception to this is smaller buses that can carry up to 15 people, including the driver. These buses can be used to carry smaller athletic teams or academic and music groups to events. Also, they may be used to transport students who have special needs.

Efforts have been made in some districts to lessen the time a driver-candidate must wait to get approved for preliminary training by ensuring the trainee can get an initial appointment with the DMV in a day or two.

“There are no shortcuts and some districts require more than 40 hours of training. We must ensure that a driver can handle a large bus carrying many students. School districts recruit year-round,” said Manspeaker.

It is recommended that prospective school bus drivers begin the process of obtaining a Class B commercial driver’s license as soon as possible. Bus driver candidates must complete a demanding training program and meet all state requirements to be allowed to drive a school bus full of kids, according to Manspeaker.

Finding Driver Applicants is the First Hurdle

An effective recruiting and advertising campaign can be helpful in finding quality candidates. In one Florida county, the district placed signs on the school buses saying they were looking for drivers and this helped. Many districts have their transportation managers participate in job fairs and community events such as city festivals. A growing number of transportation managers are placing advertisements on social media to attract younger people, according to Manspeaker.

Driving school buses can be a demanding job and the training requirements are higher than many occupations. A candidate must have a driver’s license for five years and no major violations. Also, one must be willing to work with children and sometimes demanding parents and administrators.

Stephanie Rickard, who now works for the Florida Department of Education, remembers the challenges of finding enough bus drivers when she led the transportation department at Charlotte County Schools.

“I did everything to find bus drivers. I would go to job fairs and get creative in my efforts to find drivers. Once we did hire someone, it would take about two to three months to work with human resources to get the person trained and then complete all the paperwork and background checks to get them on the road,” said Rickard.

Orange County Public Schools serving the Orlando area is looking for about 150 new bus drivers. It has had success by getting the DMV to reserve slots.

Bill Wen, the district’s retiring director of transportation, said Orange County is lis running into similar problems finding qualified drivers. School started Aug 11.

In some cases, it means drivers will have to complete two routes a day. Efforts have been made to attract retired drivers who would like additional income or want to pursue a new career. The district has been able to shorten the time it takes to get appointments with the DMV by reserved slots, but all candidates must complete rigorous training that takes time, expalined to Wen.

“We have had meetings where we ask parents to take their kids to and from school if they are able to do so. We trying to get bus drivers into the training process as soon as possible,” he added.

Like all school bus operators, Wen knows he is competing against businesses and transportation companies that can pay better. Some people would rather pursue a career where they can work from home or only visit an office a few days a week. Another challenge is the split shift, where drivers are idle during the late morning but may have to work longer in the afternoon if there are delays at a school or traffic problems.

“We do offer a health plan, days off and we participate in the Florida pension system,” Wen noted.

To become school bus driver in the Fort Lauderdale area, one must take four tests before entering formal commercial driver’s license training sponsored by Broward County Public Schools.

Applicants there and nationwide must pass a series of CDL written knowledge tests, a U.S. DOT physical exam, practical skills tests, and state-required background screenings, according to Dr. Simone Clowers, the executive director of student transportation and fleet Services. She oversees daily yellow bus operations and routing and manages a fleet of more than 750 routes for the district.

Training begins with written tests at the Florida Department of Highway Safety and Motor Vehicles. The CDL general knowledge test covers traffic laws and safe vehicle operations. Applicants also take an air brakes test, a passenger endorsement test for transporting passengers and a school bus endorsement test focused on school-based safety, including danger zones and student loading procedures.

Next are practical skills and road tests. Before receiving the official license, applicants must complete three phases of vehicle and road testing. The pre-trip vehicle inspection shows that they can properly assess the bus’s safety and mechanical condition. Off-road maneuvers include turning and parking, followed by an on-road driving test to demonstrate they can navigate the bus under real traffic conditions.

Applicants must pass the U.S. DOT physical exam required to prove they are physically and mentally fit to operate the vehicle. In addition, the DOT dexterity test assesses physical ability to perform bus operator duties. A reflex test is administered by the school district. Drug and alcohol testing is mandatory.

In Broward County, prospective bus drivers must complete about 40 hours of training over four to six weeks. The program includes classroom instruction and hands-on training. Much of the instruction is done on computers, but participants still must come to a classroom.

“We have found that the hardest part is understanding the vehicles. Those who study the material will do well, and we have a high pass rate,” said Clowers.

In addition, efforts are being made to improve student behavior. Drivers are taught to de-escalate tense situations among students. If a fight or problem happens, the driver must pull over and call the police. They cannot actively break up a fight between passengers.

While driving a school bus can be challenging, Clowers has found that it can be rewarding and over time drivers can develop positive relationships with students and their parents.

Clowers said she has about 100 openings and is recruiting through social media and community events. School bus drivers start at $21 an hour and are guaranteed 7.5 hours a day, five days a week. They often work longer, sometimes up to 12 hours a day, if there are delays at the school or if driving field or athletic trips.

In addition, the CDL training is paid for prospective drivers, and they receive full health insurance and a state pension after 30 years of work. After 30 years, they can participate in the DROP plan.
Even though Broward Schools continues to actively recruit more drivers and is always looking for qualified candidates, there are no shortcuts to becoming a certified school bus operator, Clowers added.

The State of Florida requires a minimum of 40 hours of training and Broward Schools goes beyond that requirement by providing additional training if necessary to ensure that drivers are fully prepared to safely transport students. Safety is the highest priority, and the district remains committed to maintaining rigorous training standards while working to recruit and retain qualified drivers, according to Clowers.

Hiring Armed Service Members

U.S. military veterans may be the answer to the challenge of finding qualified school bus drivers. U.S. Secretary of Transportation Sean Duffy announced the federal government is helping veterans to pursue transportation careers, and this includes obtaining a CDL to drive school buses by streamlining the path to getting a license.

The FMCSA’s Military Skills Test Waiver has helped more than 40,000 veterans skip the CDL road test. By temporarily expanding the application window to two years after veterans leave the military, veterans now have twice as long to fast-track their professional driving careers.

“While we expect most of these new entrant drivers to pursue trucking initially, we hope some will consider driving a motorcoach over time,” said United Motorcoach Association President and CEO Scott Michael.

Thirty-four states now participate in the “Even Exchange Program,” giving qualified military veterans access to FMCSA’s knowledge test waiver, according to a statement from UMA.

The Pennsylvania Department of Transportation has announced an investment of more than $1.1 million in grant funding to help 26 schools and transportation providers in 19 Pennsylvania counties pay for the cost of training for more than 430 new school bus drivers. This includes CDL training, trainee wages, and testing and permit fees. This investment is funded through PennDOT’s School Bus Safety Grant Program to increase school bus safety for Pennsylvania’s students and communities, according to a statement from the Pennsylvania Department of Transportation.

“With his latest budget, Gov. [Josh] Shapiro continues to make historic investments in education and our children’s future. Making sure we have enough qualified drivers to get students to and from school safely and reliably advances that investment,” said PennDOT Secretary Mike Carroll.

The post School Districts Look for Innovative Approaches to Recruiting and Training appeared first on School Transportation News.