Several school districts were affected by Hurricane Isaias, which made landfall near Destin, Florida as a Category 2 hurricane. It ripped through the Florida Panhandle, creating destruction for homes, businesses and schools.

One of the most affected counties by the Oct. 9 Hurricane, Santa Rosa, experienced winds up to 116 mph. Santa Rosa County Public Schools spokeswoman Katelyn Kent told School Transportation News that Isaias impacted all 36 schools across the district to varying degrees.

On Oct. 11, Gov. Ron DeSantis held a press conference and stated, “We want to give people an opportunity to be in school as quickly as possible.”

With aspirations of returning to school Oct. 14, DeSantis noted that “state teams were helping to clear bus routes and assist school districts to get schools open.”

Meanwhile, Santa Rosa Superintendent Dr. Karen Barber noted in a conference that, “Transporting 16,000 students can be a difficult challenge, and buses won’t be able to get down every route,” Barber said. “We will have alternative routes.”

However, on Tuesday, Oct. 13, Santa Rosa County Schools held a school board meeting and unanimously voted to remain closed for the rest of the week, until Monday, Oct. 19.

Kent added that several campuses required repairs, including transportation routes, making an Oct. 14 return unreasonable.

Since then, DeSantis has submitted a request to President Donald Trump for approval for major federal disaster declaration. According to the Executive Office of the Governor, the request “seeks additional federal resources to support impacted communities across Northwest Florida, including public assistance for 15 counties and Individual Assistance for eligible residents in eight designated counties.”

As DeSantis is not fully counting on the Federal Emergency Management Agency, Santa Rosa County Schools are relying on their facilities, maintenance and transportation departments as well as state and local partners to prepare for the return of students and staff on Monday, Oct. 19.

As for how bus routes are operating on Monday, Kent said that they expect regular operations as students will be picked up and dropped off at their normal bus stops and scheduled times. This could not have been done without state and local agencies, along with county officials, as Kent said, they “worked hard to ensure routes are safe and accessible for school buses.”

Meanwhile, other districts shut down either in preparation for the storm, or following the storm’s aftermath. Escambia County Schools encompassing Pensacola closed for two days after the hurricane with limited access to power.

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At Walton County School District, spokesman Joshua Bledsoe said that Hurricane Isaias did not result in a need to alter school bus routes.

“Thankfully, due to the power restoration efforts, the roadways were cleared prior to our resuming classes [Oct.14],” he told STN, adding that school officials drove all routes to ensure they were traversable by bus.

Catherine Card, spokeswoman for Okaloosa County School District, said schools closed ahead of the storm to allow time to prepare. “We continued to adjust our reopening timeline based on facility assessments, storm impacts and the needs of our families and employees,” she said.

The district reopened Thursday, Oct. 15.

“From a transportation standpoint, the storm significantly impacted several bus routes in both the northern and southern parts of the county,” she added, noting that stop-arms on a few school buses were damaged. “After the storm, members of our transportation department drove routes to assess road conditions and determine whether buses could pass.”

She noted that when students and staff returned, the roads along the routes were accessible for transportation.

“In anticipation of potential route changes, we had a communication plan in place to notify families through our district communication platform if adjustments were necessary,” Card said. “This helped ensure families could receive timely information about any changes affecting their students’ transportation.

“Our transportation team played an important role in assessing conditions and preparing for a safe return to school. We appreciate their efforts, along with the many district employees who helped us resume operations after the storm.”

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While routing and infrastructure shape fuel use at a macro level, vehicle idling represents one of the most immediate and controllable sources of waste.

Most districts have idling policies that meet or exceed state requirements, with exceptions for extreme weather. Historically, however, enforcement has been inconsistent due to a lack of data.

Telematics has changed that. School districts can now track idling time by vehicle, route, and driver, making it possible to identify patterns and enforce policies more effectively.

Data-driven approaches to idling typically combine policy enforcement with education and route optimization. Rather than treating idling as a disciplinary issue, district leaders use data to identify root causes and adjust operations accordingly.

“Idling is the clearest example of a problem that was previously invisible and is now entirely measurable,” said Craig Berndt, Geotab business segment manager of people transportation. “Most districts have an idling policy. Very few, until recently, had any way to know whether it was being followed.”

Berndt noted the emerging standard across many of the school districts with which Geotab works is a two- to five-minute engine-on idle limit. It can be longer in extreme weather conditions.

“Some states have regulatory requirements that align with this,” he said. “But the policy itself only has value if it’s enforced, and enforcement requires data.”

Complicating matters is H.R. 9317, which was introduced to Congress in June. Known as the BUSES Act, short for Buses Utilizing Safety and Environmental Standards, it would amend the Clean Air Act to prohibit state and local governments from enforcing engine idling restrictions on over the road buses and school buses if the engine idles for less than 15 minutes. It would also ban lawsuits filed against school bus owners or operators for alleged idling violations. The House Energy and Commerce Committee advanced the BUSES Act on Wednesday.

Still, Berndt noted telematics enables automatic idling alerts: A notification to a supervisor when a bus has been idling beyond the threshold, with location, driver and duration.

“This shifts enforcement from reactive, a complaint from a principal about exhaust near the front entrance, to proactive. And it creates an accountability loop that changes behavior over time,” he said. “Drivers who know their idle time is visible tend to idle less, not because of punitive pressure but because the visibility makes the issue concrete rather than abstract.”

Berndt noted the cost case is straightforward: A diesel school bus burns approximately 0.8 gallons per hour at idle.

“For a 100-bus fleet idling an average of 30 excess minutes per day, that’s 40 gallons per day in waste, $80 to $120 at current prices every operating day of the year,” he said. “With telematics-driven enforcement, districts routinely cut excess idle time by 30 to 50 percent.”

Beyond fuel, the idling conversation matters for public perception in ways that are becoming more acute, noted Berndt.

“School communities are increasingly attentive to emissions around buildings and bus queues, and districts that can demonstrate they’re actively managing and measuring this are in a much better position when parents or advocacy groups raise the issue,” he said.

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St. Louis (Missouri) Public Schools supports school bus and vehicle contractor Zum’s idling policy, and Zum’s engine‑on/engine‑off data helps them enforce it, said Transportation Director Kacy L. Davis.

While Zum does not publicly state its idling policy, the company limits unnecessary school bus idling and trains drivers to minimize idle time by using routing technology to reduce waiting and fuel consumption. Meanwhile, The Missouri Department of Natural Resources encourages school districts to adopt anti-idling policies for school buses. Several counties including St. Louis and the Kansas City Ozone Maintenance Area restrict bus idling to 15 minutes in any 60-minute period to maintain passenger comfort.

“Reducing idling lowers fuel costs, improves air quality around schools and reduces engine wear,” he added. “Together, these tools give us a clear picture of how routing decisions affect fuel use, maintenance, and overall operational efficiency.”

SLPS also is preparing to launch a 30‑bus electric fleet in the 2027–2028 school year through the EPA Clean School Bus Program as part of the district’s broader Future Ready initiative to modernize operations and improve the student transportation experience.

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Even the most carefully designed route can diverge from reality once a school bus hits the road. That gap between planned and actual routing is one of the most underrecognized sources of inefficiency in school transportation. IT is also where data analytics come into play.

Craig Berndt, Geotab business segment manager of people transportation, noted GPS and post-route analysis, close this loop.

“When a transportation department can pull a daily report comparing planned mileage against odometer-confirmed actual mileage by route, by driver, and by day, they have a feedback mechanism that simply didn’t exist before telematics,” he said. “The goal isn’t to penalize drivers for deviations. Most deviations have legitimate causes. The goal is to make the routing software reflect reality, so the plan you’re managing against is accurate.”

Berndt noted that the most effective departments he works with treat this as a continuous process rather than an annual audit.

“They review variance reports weekly, push corrections back to the routing software monthly and build a culture where drivers report deviations because they know the data is used to improve routes, not to discipline them,” he said.

Ron Johnson, director of support operations for Indian Prairie School District #204 in Aurora, Illinois, noted his district’s use of Onscreen GPS software to review when and why drivers deviate from the planned route path.

“If a driver consistently takes an alternate path because it is safer or faster, the planned route path is updated,” he said. “If the deviation is inefficient, targeted driver coaching can correct it. This continuous feedback loop ensures that mileage reduction is achieved without compromising student safety or service reliability.”

Comparing planned versus actual routing allows the district to ensure that the actual route is as efficient as possible, said Jason Hibbard, supervisor of transportation for the Chenango Valley Central School District in Binghamton, New York.

“We regularly analyze our routes to minimize the amount of students having to cross the road at a stop,” he added. “We have adjusted stops when we find hazardous conditions, be it excessive cars passing through the reds, blind corners or just excessive traffic.”

Rich Casto, transportation supervisor for Jackson County Schools in West Virginia, noted analytics are helpful in viewing a planned route versus the actual route and accounting for unnecessary mileage.

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“Occasionally, there will be a situation where sometimes the analytics will have a route laid out that may or may not be possible for a larger vehicle,” Casto explained. “There are a lot of factors involved. Road conditions and clearance issues play in the equation. Sometimes not every produced path is a viable path for a bus.”

There is often a distinct gap between a route designed in a software environment and how it plays out in real life, noted Kathy Calkins, North Clackamas (Oregon) School District transportation director.

“Common disruptions include unexpected road construction, driver workarounds, shifting student addresses, and substitute drivers navigating unfamiliar areas,” she said. “To bridge this gap, we rely on a combination of GPS tracking, telematics and post-route analysis. Good communication from our community partners regarding construction before it starts, so that we can identify exactly where drivers are forced to detour. This allows our routers to update routes well in advance, without compromising student safety or service levels.”

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“Every mile and every stop has a cost,” pointed out Kacy L. Davis, Sr., the transportation director for St. Louis (Missouri) Public Schools (SLPS) transportation director.

The return on investment in routing analytics is the ability for a transportation department to identify factors that are central to creating fuel efficiency practices in the wake of identifying waste.

Routing analytics is the foundation of fuel efficiency for school transportation vehicles, and fuel efficiency has been top-of-mind in recent months for school transportation departments against the backdrop of rising fuel costs.

Until routing analytics came upon the scene, transportation departments may have focused on driver behavior to identify fuel inefficiencies to the exclusion of other factors.

Through a transportation department’s use of routing analytics, fuel efficiency is no longer viewed as a driver-only issue but is instead becoming increasingly recognized by districts as a product of routing design, operational planning and continuous route analysis, among other factors.

“When a district is operating routes with ghost stops, duplicated coverage between two buses serving the same corridor, or bell times that force buses to idle between runs, no amount of driver coaching recovers those losses,” pointed out Craig Berndt, Geotab business segment manager of people transportation, on the value of using routing analytics.

Routing analytics provide visibility to a wide range of school transportation inefficiencies, Berndt said, adding, “Once you can see it, you can address it.”

Creating route optimization through data and routing analytics is a significant driving factor in mileage — and thus fuel — reductions, transportation directors noted.

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“At current diesel prices, that’s a meaningful budget line,” Berndt said. “And unlike one-time capital purchases, route efficiency compounds over time as the district builds the discipline of comparing planned routes versus actual routes continuously.”

Jason Hibbard, supervisor of transportation for the Chenango Valley Central School District in Binghamton, New York, concurred that school transportation routing analytics are critical to fuel efficiency by highlighting route efficiency issues that had previously been behind the scenes.

Those issues might include multiple drivers assigned to the same neighborhood or area, or students being added to certain routes. Drivers can easily be asked to double back and travel unnecessary mileage. Another factor is a rapid student load change over the school year, drastically affecting the timing of buses reaching schools, said Hibbard.

Kathy Calkins, North Clackamas (Oregon) School District transportation director, agreed with other directors in that using routing analytics helps to address the challenge of deadhead miles when buses travel without students, among other challenges.

“Analyzing ridership patterns helps us align routes with actual student counts rather than outdated historical data,” she pointed out. “Maximizing the efficiency of every mile driven directly reduces daily fuel burn, driver labor hours and cumulative wear and tear across the entire fleet.”

Routing analytics as the foundation of creating fuel efficiency also is embraced by Jackson County Schools in West Virginia where transportation supervisor Rich Castro praises it for offering an “eagle’s eye view of mapping and routing.”

The post Routing Analytics Matter for Fuel Efficiency, Experts Agree appeared first on School Transportation News.

A driver suffered a medical emergency while transporting students and had to be rushed to the hospital.

The situation could have caused major disruptions and delays.

Not so for Norman Public Schools (Okla.) students and transportation officials. The transportation team was able to act immediately. Using Transfinder’s technology, staff reassigned student stops to another driver and seamlessly updated routing information in real time. The replacement driver picked up the students and completed the route with only a minimal delay.

“We got them home on time,” recalled David Chandler, assistant director of transportation at the Oklahoma school district. “They were maybe three minutes late getting home.”

Chander said Transfinder’s suite of solutions helped the district adjust to a real-world emergency in real-time, demonstrating the value of having technology that can adapt in seconds.

That ability to respond quickly has become increasingly important in an era when transportation departments must do more with fewer resources. Technology also helps make substitute drivers more successful, especially when they are covering unfamiliar routes.

Chandler there’s a simple way to describe the district’s relationship with Transfinder.

“We have all the finders,” he says with a laugh.

It’s a phrase that has become something of a running joke within the department, but it also reflects how deeply Transfinder’s technology has become integrated into every aspect of Norman Public Schools’ transportation operation. From routing and maintenance to driver workflows and parent communication, Chandler and his team rely on a comprehensive suite of Transfinder solutions to keep thousands of students moving safely and efficiently every day.

Norman Public Schools is no small operation. The district operates about 105 buses, runs nearly 80 routes and transports between 6,000 and 7,000 students daily. As one of Oklahoma’s largest school districts, the transportation team faces the same challenges confronting school systems nationwide: driver shortages, route efficiency, communication demands, safety concerns and the constant need to adapt to unexpected situations.

Transfinder has been a critical partner to help the district meet those challenges. For Norman Public Schools, Transfinder is much more than a software provider.

Norman Public Schools has Transfinder’s award-winning Routefinder PLUS, parent app Stopfinder, driver app Wayfinder, field trip management tool Tripfinder, fleet maintenance and inventory management solution Servicefinder, Infofinder i for school bus stop information and Viewfinder, which gives authorized district officials critical transportation information.

“We’ve integrated all of the products of Transfinder into our transportation department,” he said.

When Chandler arrived at Norman Public Schools four years ago, many drivers still relied on paper route sheets. Today, Wayfinder’s turn-by-turn navigation helps drivers confidently navigate routes while ensuring they follow the district’s carefully designed transportation plans. Drivers who were initially hesitant about new technology quickly became supporters once they experienced the benefits firsthand.

“We were able to let them see and test it out,” Chandler says. Drivers soon discovered that the tablets provided clear directions and simplified route coverage for substitutes.

“I just put the tablet on the route, turn the speakers up, and it tells me turn by turn,” Chandler said.

Beyond routing, Servicefinder has helped to modernize vehicle maintenance and repair tracking. The platform enables mechanics, supervisors and administrators to work from the same information, creating greater visibility throughout the maintenance process. Repairs can be assigned, tracked and documented in one system while costs are monitored along the way.

Chandler was a strong advocate for bringing maintenance operations back under the Transfinder umbrella.

“I love everything under one umbrella,” he says.

Even technicians who were initially reluctant to adopt the system have become champions after seeing the platform’s improvements and capabilities.

Meanwhile, Stopfinder has transformed communication with families. Parents can receive transportation information, monitor bus activity and communicate directly with the transportation department. Norman has aggressively promoted the platform through QR codes, district communications and outreach efforts to ensure families understand the value of staying connected.

Parents have embraced the technology, even using it to notify transportation staff when their child won’t be riding.

“They can message us through Stopfinder, and it comes straight to us,” Chandler explains.

Yet despite the technology, Chandler says one factor consistently sets Transfinder apart: customer service.

Whether his team has questions, needs training or encounters a challenge, Transfinder’s support team is readily available. Chandler credits the company’s willingness to jump on calls, conduct virtual meetings and walk users through issues step by step as a major reason for the partnership’s success.

“The customer service has been paramount. It’s been top notch,” Chandler says. “They’re answering our questions. They’ll say, ‘Let’s jump on a Zoom call.’ They’ll walk you step by step. That’s what we really love.”

For a transportation department responsible for safely serving thousands of students every day, that level of support matters.

After seeing how the solutions work together across routing, navigation, maintenance, inspections and parent communications, Chandler has become one of Transfinder’s strongest advocates.

“I’m really impressed with all of their products,” he says. “I really like all the products that Transfinder has.”

And in Norman Public Schools, having “all the finders” means having the tools, partnership and support needed to keep transportation running smoothly, no matter what challenges come down the road.

Why Transfinder Is a Critical Partner to Norman Public Schools

• All-in-One Transportation Solution
  “We have all the finders.” Norman relies on Transfinder across routing, maintenance, inspections, navigation and communications.
• Ready for Any Challenge
  When emergencies happen, Transfinder helps staff reroute students and keep service running with minimal disruption.
• Drivers Go with Confidence
  Turn-by-turn navigation helps both regular and substitute drivers stay on route and on schedule.
• Smarter Fleet Management
  Servicefinder gives the team real-time visibility into repairs, maintenance and costs.
• Support That Sets the Standard
  Top-notch customer service, hands-on training and responsive support make Transfinder a true partner.
• Better Connections with Parents
  Stopfinder keeps families informed and provides direct communication with transportation staff.

To learn more about the STN Expo 2026 Innovation Choice Awards: award-winning Best Hardware, Best Software, Best Safety Technology, and Best Green Technology leveraged by Norman Public Schools, visit www.transfinder.com, email solutions@transfinder.com or call 800-373-3609.

The views expressed are those of the content sponsor and do not reflect those of School Transportation News.

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