The U.S. Department of Homeland Security will allow states to access federal citizenship data by June 30 and plans to monitor the flow of mail ballots for signs of voter fraud, according to a court document.

Amid a series of lawsuits, President Donald Trump’s administration is now moving to carry out a March 31 executive order restricting voting by mail ahead of the November midterm elections.

Democrats and voting rights advocates oppose the directive as unconstitutional election meddling by Trump and have sued to stop him. The president, who has long attacked mail ballots but votes by mail himself, says the additional rules will fight noncitizen voting, a rare phenomenon.

“No president has the authority to unilaterally rewrite election rules or dictate how states administer their elections,” Marcia Johnson, chief of activation and justice at the League of Women Voters, said in a statement last week. The League of Women Voters filed one of at least five lawsuits challenging the order.

Potential disruptions

The order could carry major consequences for the midterm elections. Any new restrictions on mail ballots would risk disrupting how tens of millions of voters cast their ballots. About 30% of voters cast mail ballots in 2024, according to data gathered by the U.S. Election Assistance Commission.

But despite several legal challenges, the order remains in effect. 

A federal judge in Washington, D.C., in late May ruled against a request by Democratic groups to pause the order, finding that it was too soon to weigh in because federal officials hadn’t taken enough action yet. A second judge in Massachusetts held a hearing last week, but didn’t immediately issue a decision.

“The Trump Administration will continue fighting for the safety and security of American elections,” White House spokesperson Abigail Jackson said in a statement shortly after the D.C. judge’s decision.

One portion of the order demands the postmaster general enact new restrictions on mailed ballots and not transmit ballots from states that refuse to provide the names of absentee voters. The U.S. Postal Service, despite its status as an independent corporation, has put forward a proposal in line with the order to require states to submit lists of voters before mailing ballots.

Now, Homeland Security is responding to another part of the order that requires the creation of lists of voting-age citizens in every state, which the Trump administration calls “state citizenship lists.” State election officials would receive the lists, which they could compare to their voter rolls in a search for noncitizen voters.

Homeland Security’s plans for the citizenship lists came into focus on June 5, when the U.S. Department of Justice filed a notice in federal court that briefly outlines the administration’s plans. The notice describes a two-part effort by Homeland Security and its subsidiary agency, U.S. Citizenship and Immigration Services, to comply with the order.

First, Homeland Security will implement a “State Voter Roll Verification” that allows state election officials to submit their voter rolls to the Systematic Alien Verification for Entitlements, or SAVE, system. 

SAVE is a powerful computer program that checks names against citizenship information held in a variety of government databases. It can flag registered voters as possible noncitizens, but faces criticism for incorrect identifications.

For the past year, states have already had the option to upload their voter rolls into SAVE. Some Republican-led states, such as Indiana, Texas and Wyoming, have used the system, while Democratic states have declined. It’s unclear how the State Voter Roll Verification would be different, if at all, from states’ current SAVE access. 

Homeland Security and U.S. Citizenship and Immigration Services didn’t respond to questions from States Newsroom.

Second, the Justice Department notice says Homeland Security will set up a registry for state election officials to securely access “citizenship-related data” from USCIS, the Social Security Administration and the State Department.

According to the notice, the “underlying data would remain in each agency’s respective system.” No other details were provided.

The notice also outlines Homeland Security’s intention to use the lists of voters that states provide to the Postal Service for investigations. It says DHS wants to “integrate” data on those voters “to monitor mail-in and absentee ballot flows, identify anomalies that may suggest voter fraud or misuse, and generate authorized investigative leads.”

California elections

The notice comes as Trump renews his attacks on mail-in voting. Last week he alleged, without evidence, voter fraud in California, which held primary elections last week. California relies heavily on mail ballots and often counts votes at a slow pace — meaning final results sometimes don’t match election night vote totals.

“Do you know why they’re doing that? Because they’re cheating on the election,” Trump said in an interview on NBC’s “Meet the Press.”

While the executive order already faces a slew of lawsuits, the NAACP on June 3 filed a motion in federal court seeking to specifically block the Postal Service’s proposed regulations of mail ballots. The NAACP alleges the regulations violate a 2021 settlement agreement that requires timely delivery of election mail to all voters. 

The Postal Service has until Thursday to respond.

The American Postal Workers Union in a statement on June 5 denounced the executive order, saying the Postal Service serves all Americans. It is “not a tool for politicians” to pick which Americans receive which benefits, the union said.

“The Executive Order is an unconstitutional attack on the millions of Americans who vote by mail,” the union said, “and another front in an ongoing assault on voting rights in the United States of America.”

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This article was originally published by Votebeat, a nonprofit news organization covering local election administration and voting access.

The former Madison deputy clerk who claimed responsibility for the 23 late-arriving ballots in the Wisconsin Supreme Court election has been reassigned within the clerk’s office to non-election tasks.

Jim Verbick — the election office’s former second-in-command who was previously scrutinized and sued for the clerk’s office losing 200 ballots in the 2024 election — admitted to losing track of the absentee ballots that didn’t end up arriving at several polling places until after 8 p.m. on Election Day in April, according to public records obtained by Votebeat.

He told Votebeat that he’s only partially to blame, that understaffing and a lack of communication led to the mistake and that it’s unfair that he got reassigned away from elections. Verbick is now the city clerk’s office’s lead worker for licensing.

“I do admit that I had forgotten about the ballots I secured when I left the post office,” he said, adding that he said the error was exacerbated by unexpected absences and mistakes made by others.

The issue went to court after the Wisconsin Elections Commission ordered Madison not to count the ballots because they arrived after the 8 p.m. deadline in Wisconsin law. A court reversed the commission’s decision, and the ballots were counted in the final canvass.

Verbick’s reassignment was part of a set of personnel changes designed to improve how the clerk’s office manages “the many logistical tasks of administering elections,” Madison Clerk Lydia McComas said in a statement. The city is also hiring two new deputy clerks and a lead employee for absentee voting. But this move doesn’t amount to a net gain of three election positions because one election staff member recently left the office and Verbick was reassigned.

Madison officials said after the election that the clerk’s office — not voters — was responsible for the ballots’ late arrival. Election officials had received and sorted the ballots in time to be delivered: They arrived on the Monday before Election Day and were sorted that same evening, then put on a shelf to be delivered in the afternoon of the following day, records show.

Emails, spreadsheets and Microsoft Teams messages obtained by Votebeat show that Verbick was in charge of absentee ballots and accepted some blame for their late arrival.

Around 4 p.m., Verbick sent a message on Microsoft Teams that he realized he sent out officials to deliver ballots that afternoon without the batch of absentee ballots including the 23 votes that would end up arriving late, former clerk’s office staff member Bonnie Chang said in an email to McComas.

Per that same email, Chang said that about an hour later, she scanned a spreadsheet that showed polling sites were still missing absentee ballots. She then contacted Verbick to find out how many ballots were in the late-discovered bin and whether he needed help delivering them. She wrote that he wouldn’t say how many ballots were found or whether more staff were needed to deliver ballots.

At around 6 p.m., Chang said, the clerk’s office sent additional staff to help deliver the ballots as early as possible. She said most got reassigned to other tasks.

By the time that additional help arrived, Verbick told Votebeat, the ballots had already been sent out for delivery. He said he didn’t think the couriers who were already dispatched to deliver the ballots would have trouble delivering them on-time.

In hindsight, Verbick said, he would have used those additional staff to lighten their load. But he also said he could have planned for the additional staff better had anybody told them that they were en route to help him out.

That night, Verbick sent an email to McComas taking blame for not putting the batch containing the 23 ballots on the planned afternoon drop-offs to polling places.

“Missing the bin of envelopes with the initial afternoon route is my fault,” he emailed McComas at about 10:45 p.m. on Election Day. “I had all of them reviewed this morning and ready to be run with the mail delivery.”

Verbick told Votebeat he forgot about the ballots because election workers in the clerk’s office hadn’t told him about a planned USPS delivery around noon that Tuesday. Believing the delivery had not happened, he went to the post office to investigate.

Before leaving, he said, he moved the batch of ballots that later arrived late into a secure area because there were no other full-time clerk’s office staffers available to watch them while he was gone. It was there that he forgot the ballots.

The error, Verbick told Votebeat, reflected chronic understaffing in the clerk’s office — a problem exacerbated by the increase in absentee voting since the 2020 election.

In an email to McComas, Verbick said he didn’t get additional staff that he thought would help process ballots and that he didn’t intentionally ignore messages from office staff.

Relying on hourly and temporary workers to fill those gaps is not enough, he told Votebeat.

In an email to Madison Mayor Satya Rhodes-Conway sent the night of the incident, McComas said that she would “firmly address the lack of communication” and would have more staff in August and November, including the new deputy to oversee absentee ballots.

Wisconsin Elections Commission chair Ann Jacobs called the latest error “absurd” at a commission meeting in late April. The commission voted to investigate Madison over the error, meaning the agency’s first two authorized investigations in its history both center on Madison: one for the 2024 ballot snafu and one for the latest one.

Ultimately, the votes affected by this year’s error were counted. Officials said these 23 ballots were correctly, legally cast, counted and checked into the pollbooks just like any other valid absentee ballots — the only problem was that they were delivered and counted after polls formally closed. The Wisconsin Elections Commission voted that the city and county erred in counting the ballots since state law held that ballots must be delivered to polling places “no later than 8 p.m. on election day.”

A Dane County judge, however, reversed that order, ruling that the ballots should be counted because they were properly cast, and precedent held that voters shouldn’t be disenfranchised because of clerk errors.

Verbick scrutinized for 2024 election snafu

This was the second time in about two years that Verbick has faced scrutiny over allegations that he failed to act decisively when absentee ballots were at risk of being left uncounted.

The Wisconsin Elections Commission previously scrutinized Verbick for his inaction after the 2024 presidential election, when nearly 200 voters were disenfranchised.

When Maribeth Witzel-Behl, the clerk at the time, was on vacation after the election, Verbick was in charge of the office, Witzel-Behl told the commission in a deposition.

Verbick, on the other hand, “testified that he is generally in charge when Clerk Witzel-Behl is not in the office, but that he is ‘not always the point person on everything in the office’” and wasn’t sure who the point person would have been, according to the commission investigation.

The commission stated that Verbick’s involvement was “minimal” by his own account and that nobody took responsibility for those ballots: “It was always someone else’s job.”

After learning about the ballots, the commission stated, Verbick “did not instruct anyone to determine how to get the ballots counted.”

Verbick was sued in his personal capacity for his role in the error and declined to comment about the 2024 snafu. The case is ongoing, and the plaintiffs are demanding financial damages for being disenfranchised.

Alexander Shur is a reporter for Votebeat based in Wisconsin. Contact Shur at ashur@votebeat.org.

Votebeat is a nonprofit news organization reporting on voting access and election administration across the U.S. Sign up for Votebeat Wisconsin’s free newsletter here.

Former Madison deputy clerk removed from election tasks after misplacing 23 Supreme Court race ballots is a post from Wisconsin Watch, a non-profit investigative news site covering Wisconsin since 2009. Please consider making a contribution to support our journalism.

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This article was originally published by Votebeat, a nonprofit news organization covering local election administration and voting access.

Ahead of the Wisconsin Supreme Court election in April, Green Bay election officials accidentally sent duplicate ballots to 150 voters, prompting an administrative complaint before the Wisconsin Elections Commission and conspiracy theories online.

In a slightly different example from this year, some voters in Maryland initially received primary ballots for the wrong party. Election officials then intentionally issued new ballots for the correct party to all voters who had requested a mail ballot, and the original ballots were voided. Nonetheless, President Donald Trump falsely suggested that nobody knew what was happening with the original ballots and that “any Republican running in Maryland doesn’t have a chance” because voters who received them, who were disproportionately Democrats, would be allowed to vote twice.

Despite the heightened attention, election officials accidentally sending duplicate ballots — or sending out an erroneous batch before intentionally sending corrected ballots to the same voters — is a rare but well-understood mistake nationwide that hardly ever results in the type of double voting Trump has warned of.

“Once any ballot is received and accepted, it locks down that voter’s record, so that a second ballot could not be accepted for that same voter,” said Tammy Patrick, chief programs officer of the National Association of Election Officials. “That’s the way it works everywhere.”

Two primary mechanisms keep these accidental duplicate ballots from getting counted: proper record keeping and deterrence, said David Levine, an election security expert and the election director in Richmond, Virginia. Generally, that record keeping is done by putting unique barcodes on absentee ballot envelopes, which prevent people from voting more than once.

“It’s usually not an issue because, one, election officials are pretty good about contingency planning and having procedures in place, so if something like this happens, they know how to either void ballots or segregate them appropriately, so that they’re not going to be counted,” Levine said.

Second, he added, most voters understand that double voting is a crime, and it’s not a practice they want to engage in. A study of 2012 election results found that, at most, one in 4,000 votes cast could be a double vote, but that clerical errors in marking turnout records — not actual double voting — may account for most if not all of that number.

Some of the attention on these mistakes comes from people who are genuinely unaware of the protections that keep double votes from being counted, Levine said. But, he said, there’s also scrutiny from people who are familiar or should be familiar with those safeguards but “choose to try and make a lot of hay out of something that’s largely much ado about nothing.”

Why do duplicate ballots get sent out?

Simply put, election season is an extraordinarily busy time for clerks and the vendors that print their ballots. Sometimes amid their multitasking, they mistakenly send two batches of absentee ballots to the same group of voters, or send an incorrect batch and have to send a second, correct one.

In the Green Bay instance, City Clerk Celestine Jeffreys said election officials were scrambling because a mid-March blizzard closed much of the city, and her staff faced a time crunch to send ballots out on time. The city sent notices to the 152 affected voters before Election Day. Ultimately, just one voter returned two ballots, and both were voided after Green Bay officials alerted the voter about it.

In Maryland, the State Board of Elections said the initial batch of ballots was erroneous because of a coding error with the board’s mail ballot vendor. Since the vendor couldn’t identify which voters received the wrong ballots, the board decided to send new ballots to everyone who had requested a mail ballot in that election and void the old ones in the state’s registration database, so they wouldn’t count even if voters returned them.

Similar errors have happened around the state and country. Ahead of the 2024 presidential election, Madison, Wisconsin, officials sent around 2,200 duplicate ballots because of a data processing error. In Racine, Wisconsin, this year, election officials intentionally sent voters a second batch of ballots because the first set left off a municipal race. Other incidents have happened in Pennsylvania and California.

What keeps those erroneous ballots from getting counted?

One of the best tools election officials in Wisconsin and elsewhere have at their disposal are unique barcodes printed on the absentee ballot certificates that voters receive.

Those barcodes in Wisconsin connect to the statewide voter registration database and are unique to each voter. Other states have similar systems, with unique identifiers tying an absentee ballot to each voter. If an election official scans a duplicate ballot, the system shows that the voter already returned one, and one of the ballots is rejected.

That’s a “very, very established process,” Wisconsin Elections Commission Administrator Meagan Wolfe said after the Green Bay incident.

In examples like Racine, when voters receive a ballot missing a race or containing another error that can be corrected before Election Day, officials will intentionally send another, correct ballot to the voter. The first ballot becomes known as the “A” ballot, and the second one is known as the “B” ballot.

If a voter returns just one ballot, that vote will count — including only valid votes from the erroneous ballot, if that’s the one submitted. If a voter returns both ballots, officials will scrap the “A” ballot and count the “B” since the latter is the correct form.

That’s different from Maryland, where election officials voided all of the original ballots and reissued new ones.

How specific instances of duplicate ballots get resolved — whether that’s canceling out all the original ballots or planning for “A” and “B” ballots like in Racine — can depend on state laws, officials’ discretion and court rulings, Patrick said. How close the error is to election day and the jurisdiction’s budget can also influence how election officials handle duplicate ballots, she added.

Patrick also drew a distinction between officials sending out duplicate absentee ballots and the rare but occasional instances of double voting.

“More often than not, the rare instances where we see it, it’s an individual voting in two different jurisdictions or two different states,” she said. “It’s not so much that a single person is voting in the same election, in the same jurisdiction, under the same name.”

Alexander Shur is a reporter for Votebeat based in Wisconsin. Contact Shur at ashur@votebeat.org.

Votebeat is a nonprofit news organization reporting on voting access and election administration across the U.S. Sign up for Votebeat Wisconsin’s free newsletter here.

Sometimes officials send duplicate ballots. Here’s how security measures prevent double voting. is a post from Wisconsin Watch, a non-profit investigative news site covering Wisconsin since 2009. Please consider making a contribution to support our journalism.

The U.S. Postal Service on Friday took its first major step to carry out President Donald Trump’s executive order restricting voting by mail, proposing a rule that would require states to submit lists of voters before mailing ballots.

But the proposed rule appears to smooth over some of the rougher edges of the executive order, which has been condemned by Democratic state officials as an intrusion on their constitutional authority to administer elections.

“The proposed rule would apply uniform standards for the mailing of absentee ballots to and from voters, which the Postal Service understands will facilitate the faithful execution of federal law,” the Postal Service said in a document posted on the Federal Register website.

The executive order faces at least five lawsuits. Experts on the Postal Service have also warned that Trump’s attempt to assert authority over the agency threatens its decades-long record of independence.

The order remains in effect for now ahead of the November midterm elections. A federal judge on Thursday declined to block it after finding the federal government had taken few steps to implement it. However, with Friday’s proposed rule, that’s beginning to change.

Some exemptions

Trump’s March 31 order directed the postmaster general, who leads the Postal Service, to propose a rule that would block states from sending ballots through the mail except to voters on lists provided by the state to the Postal Service. In effect, states would be blocked from allowing residents to vote by mail unless they provide their names to the federal government.

The proposed rule fulfills that directive, but it exempts overseas and military voters — a concession that wasn’t included in the executive order. Voting by citizens who are abroad and in the military is regulated by the federal Uniformed and Overseas Citizens Absentee Voting Act. The law sets strict deadlines for states to send ballots.

The rule also doesn’t require states to submit voter lists for primary elections.

“Primary elections largely involve political parties selecting nominees through their chosen procedures, rather than direct election of federal officials, and thus implicate different considerations that bear on the necessity for these provisions,” the Postal Service said in a document outlining the proposed rule.

The Postal Service document emphasizes that states retain full control of who gets to vote by mail or alter the information. 

The proposed rule creates data reporting standards that “can provide information regarding the sending of ballots through the mails that would be available for use by law enforcement,” the document says.

The Postal Service plans to formally publish the rule on June 2.

Noncitizen voting

Trump and administration officials have framed the executive order as a way to combat noncitizen voting, which occurs very rarely. Trump has long attacked mail voting, though he has voted by mail multiple times.

“I think this will help a lot with elections,” Trump said when he signed the order.

But opponents of the executive order say it violates the U.S. Constitution, which gives states the responsibility of running elections and allows Congress to pass regulations. The order represents an attempt by Trump to unilaterally control elections, they say.

After a federal judge in Washington, D.C., declined to block the order, another federal judge in Massachusetts will hold a hearing on June 2 in a separate lawsuit challenging the directive brought by Democratic attorneys general.

“Widespread chaos and confusion is the goal of this executive order,” Cliff Albright, co-founder of Black Voters Matter, said in a statement.

A federal judge on Thursday declined to block President Donald Trump’s executive order restricting voting by mail, finding that it was too early to challenge the directive.

The decision by D.C. District Court Judge Carl Nichols, a Trump appointee, represents a setback for Democratic groups, lawmakers and other groups including the NAACP that have sued to stop the order ahead of the midterm elections in November. The March 31 order faces at least five lawsuits. 

The executive order directs the postmaster general, who leads the Postal Service, to propose a rule that would block states from sending ballots through the mail except to voters on lists provided by the state to the Postal Service. Under the order, the proposed rule is due this week.

The order also instructs the Department of Homeland Security to compile lists of voting-age U.S. citizens in each state, with the help of the Social Security Administration. Democrats allege the Trump administration is building an unauthorized national voter list, despite the U.S. Constitution giving states the responsibility of running federal elections.

The Department of Justice had told the judge that the federal government hadn’t yet implemented the directive. The judge’s opinion, released just after midnight in Washington, D.C., makes clear that he could arrive at a different decision if the Trump administration moves forward with enforcing the order. 

“The Court recognizes that the Postal Service may ultimately issue a final rule that directly affects Plaintiffs or their members, or that the Government may develop State Citizenship Lists that omit specific individuals due to particularized flaws,” Nichols wrote in a 26-page opinion. 

“Plaintiffs may, of course, renew their motions if and when those future actions occur,” he wrote. “Until then, however, Plaintiffs cannot show that preliminary injunctive relief is warranted.”

Implications for midterms

Nichols’ decision is the first ruling in what is likely to be a protracted legal battle that could eventually reach the U.S. Supreme Court. Thursday’s opinion dealt only with whether the executive order should be blocked immediately — the underlying lawsuit to decide if the directive is unconstitutional and illegal will continue.

Whether Trump can successfully implement the order holds major consequences for the midterm elections. If the White House is able to block the Postal Service from sending or receiving mail ballots from voters not on state-provided lists, it could upend elections in states where voting by mail is the norm and disrupt procedures in others. 

About 30% of voters cast mail ballots in 2024, according to data gathered by the U.S. Election Assistance Commission.

Trump has framed the order as a needed measure to combat noncitizen voting, though it’s exceedingly rare. The directive marks the White House’s latest effort to assert authority over elections as the SAVE America Act, which would require voters to show documents proving their citizenship, stalls in the U.S. Senate.

Democrats and voting rights advocates argue the executive order is unconstitutional. Under the U.S. Constitution, states administer elections and Congress has the power to pass regulations on them, but the president has no power to act unilaterally.  

Postal Service targeted

The battle over the executive order also carries ramifications for the future of the Postal Service. While the president used to appoint the postmaster general, since 1970 the Postal Service has operated as an independent corporation — a change intended to shield mail delivery from politics.

Postal law experts say that if Trump is able to enforce an order against the postmaster general, who now is appointed by a Postal Service Board of Governors, it will shatter the agency’s independence. 

“Today’s ruling is a decisive victory for the rule of law and deals a blow against the Democrat strategy of suing first and finding legal arguments later. The Trump Administration will continue fighting for the safety and security of American elections,” White House spokesperson Abigail Jackson said in a statement.

The Democratic groups suing over the order, including the Democratic National Committee, in a joint statement expressed confidence they would eventually prevail. They said the decision doesn’t change the principle that the executive branch cannot infringe on Americans’ voting rights.

The Democratic groups suing over the order, including the Democratic National Committee, in a joint statement expressed confidence they would eventually prevail. They said the decision doesn’t change the principle that the executive branch cannot infringe on Americans’ voting rights.

Senate Minority Leader Chuck Schumer, Democrat of New York and one of the plaintiffs, in a statement called mail voting safe and secure. He emphasized that presidents don’t get to rewrite election law “by decree.”

“Trump’s strategy is simple: if he can’t win voters, he’ll silence them — and now a MAGA judge is enabling him,” Schumer said.

A group of Republican state attorneys general has also intervened in the case to defend the order. They argue that Trump has authority to gather and organize information within the executive branch. They say Trump can direct the Postal Service to propose rules.

Missouri Attorney General Catherine Hanaway, who is leading the Republican legal effort, didn’t immediately respond to a request for comment on Nichols’ decision.

Opponents look to Massachusetts

With Nichols’ decision, a federal judge in Massachusetts offers opponents their next opportunity to quickly halt the directive. 

Massachusetts District Court Judge Indira Talwani, appointed by President Barack Obama, will hold a hearing on Tuesday in a legal challenge brought by Democratic state attorneys general, led by California, along with the League of Women Voters and other civic groups.

Some legal analysts anticipate states may have an easier time challenging the order because its requirements, such as requiring states to submit lists of voters to send ballots through the mail, directly affect them. David Becker, director of the nonpartisan Center for Election Innovation & Research, wrote on social media that the states have “much stronger standing claims” heading into the hearing.

After federal agencies begin acting on the order, the challenge in Massachusetts “will be the case to watch,” he wrote.

‘Maximum amount of confusion’

At a mid-May hearing before Nichols, lawyers for the Democratic National Committee, Democratic leaders Schumer and Rep. Hakeem Jeffries of New York, and other interest groups had argued that, with the midterm elections less than six months away, there was no time to see how the Trump administration executes the order.

The proposal would result in a “maximum amount of confusion” and be a “nightmare for election officials,” Danielle Lang, who argued on behalf of the League of United Latin American Citizens, told Nichols. “Waiting will only erode public confidence in elections.”

At the time, Nichols warned Justice Department lawyers to notify him of “anything even approaching a material change” on implementing the order.

Justice Department senior trial counsel Stephen Pezzi told Nichols the plaintiffs have a right to “prepare for the darkest fears,” but, he argued, they can’t win a preliminary injunction based on speculation about error-prone citizenship lists and a postal rule not yet created.

Ultimately, Nichols agreed.

“In any event, given that the Executive Order does not command Plaintiffs to do anything, and that no agency has yet acted pursuant to the Order in a way that could harm Plaintiffs,” Nichols wrote, “they have not suffered any harm at present, much less harm that is ‘certain,’ ‘great,’ and imminent.”

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The League of Women Voters of Wisconsin is challenging the state’s law governing voters’ ability to fix missing information on their absentee ballots, alleging that the law violates the Wisconsin Constitution by giving clerks a vast amount of discretion over whether to reject ballots.

The group is asking a Dane County judge to require all clerks to provide voters notice when an absentee ballot certificate is lacking necessary information — such as a signature or the address of a voter or the person who witnessed the ballot’s casting — and give them an opportunity to add that information before rejecting the ballot, a process known as “curing” the ballot.

Right now, the law tells clerks that they “may” return incomplete absentee ballots to voters. That results in some municipal clerks sending voters prompt notice about faulty ballots, while other clerks put those ballots in the rejected pile without informing the voter at all, the lawsuit states. Municipalities also treat absentee ballots differently depending on when they receive them, the lawsuit alleges, and those that arrive closer to Election Day often have a lesser chance of getting cured.

The lawsuit, which names the Wisconsin Elections Commission as the defendant, argues that, without a blanket curing requirement, “mail-in absentee ballots are jeopardized by the lack of mandatory notice and curing opportunities across the state.”

This case, which comes a few months ahead of Wisconsin’s 2026 primary election, is the latest in a long line of lawsuits over what to do when information is missing on absentee ballot certificates. In recent years, courts have allowed clerks to use their discretion to determine what constitutes a proper witness address but taken away their ability to fix missing information on the address form.

“Right now, we have ballots that come in weeks ahead of the election, and they’re being set aside for rejection with no attempt by the clerk to contact the voter,” Debra Cronmiller, executive director of the League of Women Voters of Wisconsin, told Votebeat. 

“If even one clerk is not curing ballots, that’s one clerk too many in a democratic system where voting is an absolute right,” Cronmiller said, adding that the number of clerks who fail to follow the practice could reach into the hundreds.

While the lack of uniformity could create legal issues, clerks say a blanket curing requirement could be difficult to implement if courts maintain the state’s 8 p.m. Election Day deadline for receiving ballots as the deadline to cure those ballots, too. 

In 2024, Milwaukee received about 150 mail ballots just minutes before polls closed. At that late hour, it would have been virtually impossible for officials to notify those voters about any deficiencies with their ballots — much less give them a chance to cure them before the polls closed.

Size and resource disparities between Wisconsin’s many municipalities would also present challenges to a uniform curing system. 

A part-time clerk working from home in a small rural town operates with dramatically fewer resources than election officials in Milwaukee, where thousands of absentee ballots can arrive on Election Day. Resources in both settings would be stretched by a uniform curing requirement, depending on how courts ultimately require it to be implemented. If courts grant the league some version of the relief it is seeking, questions about how the process would work in practice could also be settled in court.

Marathon County Clerk Kim Trueblood, a Republican, said another complicating factor for clerks is that Wisconsin’s voter registration form doesn’t require registrants to provide their email addresses and phone numbers.

Trueblood said she already tells the 60 municipal clerks in the county to try to cure ballots, but that process is harder when voters don’t provide contact information or when ballots are returned on Election Day. Requiring voters to provide their contact information would make a curing requirement a lot easier to comply with, she said.

If such a requirement were imposed ahead of this year’s midterms, Trueblood said, bigger villages and cities would likely have the staff and resources to contact every voter, but for town clerks who work a different full-time job and spend just a few hours working as a clerk on weekends and evenings, “it could be a little more challenging.”

Curing lawsuits play out in Wisconsin and across the nation

Ballot curing practices vary widely across the country. Some states don’t allow curing at all. Others allow voters to cure absentee ballots well after Election Day if they’re missing a date, signature, address or something else. As arguments over voting practices increasingly head to court, lawsuits over ballot curing have played out across the nation. 

In Pennsylvania, for example, ballot curing is neither required nor prohibited under state law. Similar to Wisconsin, different counties have different curing practices — some allow voters to cure their ballots, while others don’t.

In North Carolina, a robust curing process was created as the result of a lawsuit that mirrors the one in Wisconsin. It was brought by the League of Women Voters of North Carolina, among other groups, and relied on a similar allegation: that the lack of a statewide-mandated procedure to cure absentee ballots amounted to a denial of voters’ right to due process under the U.S. Constitution. 

The lawsuit resulted in a settlement that created a curing requirement in every county. Now, voters have up to three days after Election Day to cure issues on their ballot.

The ballot rejection rate has dropped dramatically as a result of the case, said Joselle Torres, a spokesperson for Democracy North Carolina, a voting rights group that joined the state’s league chapter in the case. But she added that state and local funding is crucial to educate poll workers, voters and other election officials about the changes — “and that’s no small fee.”

Marc Meredith, a political scientist at the University of Pennsylvania who researched ballot curing in North Carolina in the wake of the settlement, said he had initially expected under 50% of voters to fix their ballot or vote a new one. But ultimately, about 82% of the 26,000 voters eligible to cure their ballots did so. Many opted to vote a new ballot in person rather than fix their old one, he said.

Curing has potential benefits but also challenges in Wisconsin

The drastic increase in the number of voters curing their ballots in North Carolina may not be replicated in Wisconsin, where many municipalities already have curing notifications and procedures in place.

Another difference is that North Carolina has 100 counties running elections, whereas Wisconsin has about 1,850 municipalities doing so. That could complicate implementation, Meredith said, because the same procedures would need to work in places ranging from Milwaukee to towns with 100 residents. 

“In the places that aren’t currently curing,” he added, “I would expect lots of voters would take opportunities to make corrections.”

That issue of municipalities not curing ballots is especially pronounced in rural Wisconsin, Cronmiller said. There, part-time clerks don’t always have the bandwidth to return ballots to voters ahead of Election Day, she said. If courts call for a more stringent curing requirement, Cronmiller added, “it would force all municipalities to give resources sufficient to their clerks so they could do this work.”

A requirement for clerks to tell voters can create practical issues in bigger cities, too, especially those that can receive thousands of ballots on Election Day.

To get every last ballot cured, Wisconsin would likely have to implement a cure deadline after Election Day, Meredith said. 

“You don’t want to let the perfect be the enemy of the good, is my opinion on these things,” Meredith said. “There are going to be some things that will slip through the cracks, but … don’t let the fact that a few might slip through the cracks prevent you from putting that system in that way that would help the rest.”

At the highest level, the League of Women Voters is seeking a declaration that Wisconsin’s discretionary ballot-curing law violates the state constitution, said Nina Beck, a counsel at the Fair Elections Center, which represents the league in Wisconsin and also represented the North Carolina league chapter in its lawsuit to create ballot-curing there. 

What’s required under the due process clause of the Wisconsin Constitution, Beck said, is adequate notice and the ability to cure a defect if clerks are otherwise denying people their fundamental right to vote. Instead, right now, clerks are dealing with curing in many ways and may even be treating voters within the same municipality differently, she said. “That’s fundamentally unfair.”

If the court sides with the league, the group will ask the court to set a uniform procedure for all clerks to follow, Beck said, adding that the current system is “kind of a free-for-all.” 

Alexander Shur is a reporter for Votebeat based in Wisconsin. Contact Shur at ashur@votebeat.org.

Votebeat is a nonprofit news organization reporting on voting access and election administration across the U.S. Sign up for Votebeat Wisconsin’s free newsletter here.

Lawsuit seeks to require Wisconsin clerks to let voters fix problems with their absentee ballots is a post from Wisconsin Watch, a non-profit investigative news site covering Wisconsin since 2009. Please consider making a contribution to support our journalism.

President Donald Trump is again demanding Congress pass a sweeping set of voting restrictions and refuses to rule out sending troops to the polls, as Democrats and voting rights groups assemble a sprawling effort to guard against federal election interference.

The fight over election security is intensifying in Washington, D.C., as the White House and its allies seek to rewrite rules around voter registration and mail-in ballots ahead of the November midterm elections. The stakes of the contests are massive — control of Congress and the future of Trump’s legislative agenda.

Trump wants lawmakers to attach the SAVE America Act to unrelated housing and surveillance legislation after it stalled in the U.S. Senate. The SAVE bill would require individuals to show documents, such as a passport or birth certificate, proving their citizenship to register to vote. It would also mandate voters show photo ID to cast a ballot.

“Voter I.D., and Proof of Citizenship, must be approved, NOW,” Trump wrote Saturday on Truth Social, his social media platform. On Wednesday, he took to social media again to call for the firing of the Senate parliamentarian and suggested she’s an impediment to passage of the bill.

“We need THE SAVE AMERICA ACT passed, and NOW,” Trump wrote.

Democrats and voting rights advocates say the measure would cause chaos if passed this close to the election. They warn it would disenfranchise voters and create additional obstacles to voting for married women and others who have changed their names.

Vote possible soon

The Senate may hold another vote as early as this week on adding the SAVE America Act to a budget reconciliation bill. Senators rejected a prior effort to advance the legislation in a 48-50 vote in April, but  Sen. John Kennedy, a Louisiana Republican, has vowed to try again. 

The SAVE America Act is popular among Republicans in the U.S. House, which passed the bill in February. But a handful of Senate Republicans have joined Democrats in opposing the proposal, which doesn’t have enough support to overcome a filibuster.

“It is voter suppression with a suit and tie,” Senate Minority Leader Chuck Schumer, a New York Democrat, said Tuesday in a speech at a progressive conference.

Some House Republicans have kept up pressure on the Senate to act. During a House Administration Subcommittee on Elections hearing Wednesday, Rep. Mary Miller, an Illinois Republican, called for the passage of the bill multiple times.

“American citizens deserve secure elections and to know that their votes are guaranteed,” Miller said.

Thune blames Democrats

Senators spent several weeks this spring debating the legislation before moving on to other business. Senate Majority Leader John Thune, a South Dakota Republican, on Monday said the chamber held a “robust debate” but indicated senators were unlikely to return to the legislation.

Speaking about the bill in the past tense, Thune cast the measure as a political cudgel that Republicans would use against Democrats in November.

“Democrats are on the record against all of it,” Thune said on the Senate floor. “And we’ll be sure the American people know that Democrats are blocking commonsense policies that have broad support from the American people.”

Democrats, fearing that Trump may try to assert unilateral control over elections regardless of whether the legislation advances, have begun outlining how they plan to combat any attempted election takeover. 

Schumer on Tuesday said Senate Democrats are launching an election protection task force. The group, which will include 11 senators and election experts, will be prepared to mount “lawsuit after lawsuit” throughout the election process.

“Let me be very clear: local officials run elections. Voters decide elections. Donald Trump does not,” Schumer said.

Troops at polling places

In describing their concerns, Schumer and others point to Trump’s refusal earlier this month to close the door on deploying troops to polling places. Defense Secretary Pete Hegseth also recently dismissed the possibility as a “gotcha hypothetical” without actually ruling it out. 

Federal law prohibits federal troops and agents at election sites in nearly all circumstances.

“I’d do anything necessary to make sure we have honest elections,” Trump told reporters when asked about sending troops of immigration agents to the polls.

Trump’s critics also emphasize his efforts to overturn his 2020 election loss and his continuing portrayal of the contest as stolen. He has pardoned rioters who stormed the Capitol on Jan. 6, 2021, disrupting Congress’ certification of the election. 

On Monday, the Justice Department announced the creation of a $1.776 billion fund to compensate Trump allies who say they were victims of past administrations.

“This is pure fraud and highway robbery,” Rep. Jamie Raskin, a Maryland Democrat, said in a statement.

Executive orders

Preparations for possible interference in the midterms come amid a series of steps by the Trump administration over the past year aimed at giving the White House greater authority over elections — though the U.S. Constitution says they are administered by the states.

Trump signed an executive order last year that sought to mandate proof of citizenship to vote in federal elections, but the measure was blocked in court. He signed another order in March restricting the sending of ballots through the mail; a federal judge is expected to rule soon on a request to halt its enforcement.

Trump this week attacked Maryland officials over a mistake that caused voters to receive incorrect mail-in ballots for the state’s June primary. Maryland election officials have faulted a vendor for the error and are resending the ballots, but the president has called for a Justice Department investigation.

“You want to have proof of citizenship, you want to have voter ID, you want to have all these things. But to me, maybe the worst of all is the mail-in ballots,” Trump told reporters on Monday.

DOJ battles states

For months, the Department of Justice has demanded states turn over sensitive personal data on voters, such as driver’s license numbers, partial Social Security numbers and dates of birth. 

It has sued 30 states and the District of Columbia for the information, which it plans to run through a computer program called SAVE at the Department of Homeland Security to identify possible noncitizens.

Federal judges have so far ruled against the Justice Department. Several voting rights groups have also sued to block the DOJ effort, alleging the Trump administration wants to build an illegal national voter database.

Anthony Nel, a Texas resident and one of the plaintiffs in the lawsuit, said in a statement that his voter registration was canceled a month after SAVE wrongly identified him as a possible noncitizen.

“The DOJ should not be building a national database out of our most sensitive, personal information when it can’t even get this right,” Nel said.

The Wisconsin Elections Commission should not have ordered the city of Madison to remove 23 late-arriving absentee ballots from its April 7 election count, a Dane County judge ruled.

The ruling, issued last week, was forced by a lawsuit from two of the voters whose ballots were affected. The lawsuit was brought by the voting rights-focused firm Law Forward. 

During the April 7 election, the voters returned their ballots on time, but due to what city officials called an election administrator’s error, they were not delivered to the proper polling location until after polls closed at 8 p.m. State law requires that ballots be “delivered to the polling place no later than 8 p.m.” 

At a May 6 meeting WEC decided to follow the exact letter of the law and found that the city must exclude the ballots. But the lawsuit argued that voters shouldn’t be punished because of an error outside of their control. 

“Voters who comply with every element that is required for them to vote a special absentee vote, and then not being allowed to have the votes count, is contrary to what good law in Wisconsin has been,” Dane County Judge Everett Mitchell said in court.

WEC Chair Ann Jacobs, a Democrat, voted not to count the ballots, but expressed her hope during the commission discussions that a court would overturn the ruling. 

“As I have indicated previously, as an administrative agency we are bound by the language of the state statutes which precluded counting those ballots,” Jacobs said in a statement after the ruling. “That said, it has been my firm belief that voters should not be penalized by the actions of a clerk as these 23 voters were. The right to vote should not be predicated on a clerk failing to deliver properly and timely submitted ballots.”

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The Wisconsin Elections Commission on Thursday overruled controversial ballot-counting decisions in Mequon and Madison, ordering the cities to revise final tallies in their Wisconsin Supreme Court election results.

Madison counted 23 late-arriving ballots that the commission voted should not have been included, while Mequon threw out five ballots the commission said should have been counted. The commission voted 6-0 to investigate both city clerks’ offices and ordered changes to the counts — voting 5-1 to require Madison and Dane County to exclude the 23 ballots and 6-0 to require Mequon and Ozaukee County to count the five.

The deadline for the state to certify the election is May 15, but some commissioners acknowledged the likelihood that lawsuits over the decisions could come before then.

In Madison, poll workers on Election Day counted 23 absentee ballots that arrived at four polling places after 8 p.m. Tuesday, despite a state law requiring that absentee ballots be “delivered to the polling place no later than 8 p.m.” in order to be tallied.

There was some debate ahead of the Madison vote because Commission Chair Ann Jacobs and Commissioner Mark Thomsen, both Democrats, said they felt uncomfortable disenfranchising the 23 voters. But Jacobs said she was following the law in ordering Madison to redo its count, adding that she hoped “those voters will perhaps appeal this decision.” 

“We’re going to disenfranchise 23 people,” said Thomsen, the lone no vote. “I don’t think the law requires us to do that.”

Voting in favor, Don Millis, a Republican commissioner, said the commission is bound by state law not to count those ballots.

“There has to be some accountability,” he added, “for the failure to get these ballots to the polling places in a timely manner.”

Dane County Clerk Scott McDonell, a Democrat, told Votebeat that he’s considering suing over the agency’s order. McDonell previously voted to count the late-arriving ballots during the county’s canvass.

“It’s disappointing that the Wisconsin Election Commission’s directive is to reject ballots that were properly cast by voters,” Madison Clerk Lydia McComas said in a statement.

This marks the second significant error from the Madison clerk’s office in recent elections. In 2024, officials didn’t count 193 ballots that arrived at the city well ahead of Election Day, leading to investigations and a lawsuit.

Mequon redo comes amid confusion over clerk’s standard

The decision to investigate Mequon came after City Clerk Caroline Fochs decided not to count five ballots under an unusually strict standard for the witness address field on absentee ballot envelopes. Commissioners and staff found that decision to be an abuse of discretion.

For years, Fochs has used a standard contrary to the commission’s guidance, which is to consider a witness address valid if it includes a street name, number and municipality.

Instead, if a witness lists a municipality that shares a name with another elsewhere in the country and does not include a ZIP code or state — even though the absentee envelope doesn’t call for them — Fochs told Votebeat she does not count the ballot. If the municipality name is unique, she will count it without a ZIP code or state. 

In this latest election, those municipalities were Baltimore, Fox Point, Verona and Houston.

“The idea that someone would Google to find out whether or not there’s multiple Veronas in the United States, but not Google the witness’s address to confirm where they were located just strikes me as an odd choice, and contrary to the applicable law,” Jacobs said.

A Votebeat review of Mequon ballots rejected since 2024 found that Fochs in some cases appeared to have misapplied her own standard — rejecting ballots from municipalities that didn’t share a name with any other city, like Chicago and Fox Point.

Referencing Votebeat’s reporting, Jacobs said those people’s votes “were not counted for any good reason.”

Fochs and her city attorney have defended the city’s standard as a proper use of discretion despite coming under fire for it. Fochs didn’t immediately respond to a request for comment.

Speaking with Votebeat after the votes, Millis said that although mistakes happen from time to time, clerks need to understand that there can be consequences for errors “if you don’t follow the law and take reasonable efforts to make sure that all ballots are counted.”

Pointing out that he was a Republican commissioner, Millis said he also has a partisan interest in making sure votes in Mequon, a traditionally GOP city, are counted.

“We shouldn’t be doing things to make it difficult for anyone to vote, but here, from just even a partisan standpoint, on average, it’s hurting Republicans more than Democrats.”

Alexander Shur is a reporter for Votebeat based in Wisconsin. Contact Shur at ashur@votebeat.org.

Votebeat is a nonprofit news organization reporting on voting access and election administration across the U.S. Sign up for Votebeat Wisconsin’s free newsletter here.

Wisconsin Elections Commission overrules ballot-counting decisions in Madison and Mequon is a post from Wisconsin Watch, a non-profit investigative news site covering Wisconsin since 2009. Please consider making a contribution to support our journalism.

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This article was originally published by Votebeat, a nonprofit news organization covering local election administration and voting access.

Mequon City Clerk Caroline Fochs rejected five absentee ballots in April because they did not include a ZIP code or state in the witness address — information that is not specifically requested in the address field on the ballot or specified as a necessary component by the Wisconsin Elections Commission. Her approach, which differs from how other clerks interpret the rules, has drawn intense internal scrutiny and could ultimately be tested in court.

Two weeks ago, Ozaukee County canvassing officials declined to reverse course, leaving the ballots uncounted in the recent Wisconsin Supreme Court election. Republican Party attorneys told county officials they lacked the authority to overturn a local official’s judgment call, while the liberal election law firm Law Forward said rejecting the ballots may have disenfranchised voters who had followed all requirements.

Even the county clerk, a Republican, said she believed the ballots should have been counted.

The ballots listed a street name, number and municipality in the witness address field, but no ZIP code or state. The Wisconsin Elections Commission instructs clerks that a street name, number and municipality are sufficient. Under state law, absentee ballots must be signed by a witness who is a U.S. citizen and not a candidate on the ballot.

The Wisconsin Elections Commission redesigned the absentee ballot certificates in August 2023, during litigation about what constitutes a valid witness address, removing any reference to ZIP code and state in the witness address field. Now, the certificate only explicitly asks for street number, name and municipality.

Fochs rejected the ballots anyway, using her own system for deciding when a witness address is clear enough.

Fochs has served as clerk since 2016 in the traditionally GOP city, which has become more liberal in the Donald Trump era — emblematic of the leftward political changes in other nearby Milwaukee suburbs in Waukesha, Washington and Ozaukee counties.

The dispute in Mequon didn’t have the potential to swing any race. But it highlights two unresolved questions that election lawyers say are all but certain to land back in court sooner than later: how much latitude clerks have to impose their own standards on absentee ballots, and whether county canvassing boards can intervene when they think a municipal clerk got it wrong.

Situations like the one playing out in Mequon often arise when there’s a flexible rule rather than a bright-line rule, said Rick Hasen, an election law professor at UCLA. Flexibility, he said, can result in disparate treatment for voters. “Maybe the Legislature needs to change the law,” he said.

“It can tend to be more enfranchising to have a rule that gives discretion, but there’s a flip side to that,” he said. “These are things that courts and legislatures have to consider when they write their rules or interpret the rules.”

Statewide races in Wisconsin can sometimes be decided by several thousand votes or less, and the outcome of this conflict could have implications for the midterms in the event of a close race.

Ballots at issue had elements requested on absentee form

The battle over what constitutes a proper witness address has been debated in court for years. In 2024, a circuit court rejected Republicans’ push to require witnesses to list their ZIP code and state. The current standard allows a witness address to be considered valid if the clerk can reasonably assess where the witness lives, but the underlying lawsuit is ongoing.

Fochs said that’s not a workable standard.

Clerks across the state are “obviously doing things differently,” she said. “We don’t agree that it’s been decided. You can’t, on one hand, tell me it’s up to me to discern and then tell me exactly what I’m going to discern.”

Rather than following WEC instructions in the Election Day manual, Fochs for the past several elections has adopted her own system. She compiled a list of municipalities witnesses have used in their address fields in recent years, identifying which names are unique nationwide and which are shared.

If a witness lists a municipality that shares a name with another elsewhere in the country and does not include a ZIP code or state, Fochs said she does not count the ballot. If the municipality name is unique, she will count it even without a ZIP code or state.

She said she typically sends absentee ballots with insufficient witness addresses back to the voter for correction. But this time, she said, the five ballots in question arrived too late to be sent back, corrected and returned in time for tabulation.

Two of the rejected ballots were from Fox Point. Despite a handwritten note on the rejected ballots saying there are multiple municipalities named Fox Point in the United States, there appears to be just one: the municipality just a couple miles away from Mequon.

Told there appears to be only one municipality named Fox Point in the United States, Fochs said her Google search showed multiple results. She said that even if only one exists, she does not believe the ballots were wrongfully rejected because “the search” indicated otherwise, though she declined to explain what that search includes. “If the search came up with multiple Fox Points, then we reject it,” she said.

The three other rejected ballots came from Baltimore, Houston and Verona. Although there are multiple municipalities with each of those names, the street names and numbers are unique only to one such named municipality in the United States.

Though a court established the current standard in 2024, Fochs said she believes the issue needs to be taken up again. “There has to be an answer to this,” she said.

Jeff Mandell, founder and general counsel of Law Forward, said that Fochs should have at least checked to see whether the street addresses used in the witness address form were unique to one of the multiple municipalities with the same name before deciding what to do about the ballots. He said she was wrongfully disenfranchising voters.

But Fochs said she shouldn’t have to jump through multiple hoops to figure out where a witness lives.

“If you give me incomplete information, that’s not my fault, and it’s not up to me to correct it,” she said.

In Rock County, on the other hand, County Clerk Lisa Tollefson, a Democrat, gives municipal clerks a help sheet to determine whether a signature is sufficient. Similar to the election commission’s manual, the sheet says a street number, name and municipality is sufficient — without stipulating whether a municipality is uniquely named.

County decides not to count ballots amid GOP urging

When the fight moved up to the county, it split in two. Ozaukee County officials had to decide not only whether the five ballots should have counted — but whether they had any authority to do anything about it.

Ozaukee County Clerk Kellie Kretlow, a Republican, said the ballots should have been counted by the city. “I, in no way, want any voter to ever feel like we’re disenfranchising them,” she told Votebeat.

Kretlow said that the Wisconsin Elections Commission told her that, if the county canvassing board determines that the disregarded ballots make the election return defective, she may send the “arguably defective” election results back to Mequon for the city to correct, according to emails obtained by Votebeat that outline her communications to attorneys for the Wisconsin Republican Party.

That position seems to align with the more liberal stance on the issue. For example, Law Forward said the county does have the power to count the votes or instruct Mequon officials to do so, under a statute that allows counties to return results to a municipality if its election returns are “so informal or defective that the board cannot intelligently canvass them.”

Republican attorneys disagreed. Nicholas Boerke, counsel for the state GOP, told Kretlow the county had no authority to send the ballots back or count them itself without a recount and warned that doing so would set a “dangerous precedent.” The GOP lawyers did not weigh in on whether Fochs was right to reject the ballots in the first place. Boerke declined to comment for this story.

In the end, Kretlow said, she decided not to count the ballots — not necessarily because she agreed with the Republican lawyers on the legal question, but because the five votes wouldn’t have changed the outcome of any race.

Issues of discretion unsolved going into November midterms

Barring a lawsuit and a quick judgment, the question over how much discretion municipal clerks and county canvassing boards have may go unanswered ahead of the midterms. Some election officials said that discretion can pose a danger if it’s abused, but others said that latitude can come in handy.

“I believe that things can be vague, but they’re vague for a reason,” Kretlow said, saying that while she wished the ballots were counted in this latest instance, more open-ended rules give clerks wiggle room for scenarios that nobody foresees.

Recent court rulings in election lawsuits have started to define the scope of clerks’ discretion over standards for accepting absentee ballots, potentially shaping how future cases will be decided.

One appeals court judgment in July 2024 gave an open-ended definition of what constitutes a proper witness address, saying that the standard “involves the perspective of each local, municipal clerk performing their duties in a reasonable manner” and acknowledging that clerks have discretion in some of the many tasks they perform in administering elections.

A July 2024 Wisconsin Supreme Court judgment, which led to the legalization of drop boxes, said that giving clerks discretion on many local matters is “consistent with the statutory scheme as a whole, under which Wisconsin’s 1,850 municipal clerks serve the ‘primary role’ in running elections via our ‘decentralized’ system.”

TR Edwards, a staff counsel at Law Forward who attended the Ozaukee County canvass board meeting, said those court cases were right in giving clerks latitude, but they should have clarified that the discretion should be used “to affect the will of the voter, not to craft their own policy for disenfranchising people — stuff like this.”

Mandell, the founder of Law Forward, said the group was still evaluating its options and did not commit to a lawsuit.

But Wisconsin courts have been hearing a growing number of election law disputes. Whether it’s over the most recent dispute in Mequon or a similar incident in another election, disputes like these are all but certain to end up in court.

Alexander Shur is a reporter for Votebeat based in Wisconsin. Contact Shur at ashur@votebeat.org.

Votebeat is a nonprofit news organization covering local election integrity and voting access. Sign up for their newsletters here.

Wisconsin clerk rejects five absentee ballots over address info, raising legal questions is a post from Wisconsin Watch, a non-profit investigative news site covering Wisconsin since 2009. Please consider making a contribution to support our journalism.

President Donald Trump’s executive order on mail voting would shatter decades of U.S. Postal Service independence intended to shield it from partisan politics, postal experts and attorneys say.

Postal experts said Trump ordering the postmaster general to take any action — let alone on a matter as sensitive as elections — violates guardrails in federal law against presidential control of the mail. Multiple people with deep knowledge of Postal Service history said they couldn’t recall a similar order in the agency’s modern era.

“For the president to direct the postmaster general to do anything, including handling these ballots, is contrary to the statutes, contrary to law,” said James Campbell Jr., an attorney in the Washington, D.C., area who consults on postal law.

The order, signed March 31, attracted swift condemnation as an unconstitutional attempt by Trump to control state-run elections. If it stands, the directive would also represent a White House power grab over the Postal Service, which remains a key part of American life and business.

Trump’s order directs the postmaster general, who acts as the Postal Service’s CEO, to set out rules that would require states to notify the Postal Service if they intend to send ballots through the mail during federal elections. States that want to use the mail would be required to provide lists of mail voters to the Postal Service, which would be prohibited from delivering ballots to individuals not on a list.

A Board of Governors leads the Postal Service, and holds the power to hire and fire the postmaster general. No more than five of the nine governors may belong to the same political party. 

While presidents nominate the governors and the Senate confirms them, they serve seven-year terms. The length, in theory, insulates them from political pressure.

S. David Fineman, a Philadelphia attorney nominated to the Board of Governors by President Bill Clinton who served as its chairman from 2003 to 2005, said he had never heard of the White House or a president directing the postmaster general to take certain actions. He called the executive order highly unusual.

“The postmaster general serves at the pleasure of the board,” Fineman said.

The board currently has only four members, all appointed by President Joe Biden, and five vacancies. Trump has sent four nominations to the U.S. Senate this year. The Senate Homeland Security and Governmental Affairs Committee has not scheduled confirmation hearings for the nominees.

Cash-strapped service

Trump has expressed interest in having more control over the mail. 

Last year, he floated the possibility of merging the Postal Service with the Commerce Department, a move that would require approval by Congress. The Washington Post reported in February 2025 that Trump was expected to try to fire the Board of Governors and take control of the Postal Service.

The Trump administration takes a dim view of independent agencies. Many allies of the president subscribe to the unitary executive theory, the idea that the U.S. Constitution grants the president full power over the entirety of the executive branch — meaning Congress cannot constitutionally create agencies that exist outside of White House control.

Trump has moved to assert authority over a number of independent and quasi-independent agencies since taking office, most notably the Federal Reserve. The Department of Justice is investigating cost overruns on a Federal Reserve construction project, widely seen as a pretext to target Jerome Powell, the Federal Reserve chairman whose interest rate policy has angered Trump.

The Postal Service is under tremendous financial pressure — potentially making it more vulnerable to proposals to bring it under White House control. Mail volume peaked in 2006 at 213 billion pieces that year. The Postal Service today handles 109 billion pieces annually.

The current postmaster general, David Steiner, told a U.S. House committee last month that the Postal Service will run out of cash within a year without changes to its prices and operations. The Postal Service is generally funded through stamps and other forms of user revenue, not by tax dollars.

Steiner emphasized the independent nature of the Postal Service throughout his prepared testimony. He has laid out a number of options to improve the Postal Service’s financial stability, including changes to pension funding and raising its borrowing limit from $15 billion, a level that’s remained unchanged since 1992.

“It is important to remember that we face these challenges as a self-financed, independent establishment of the Executive Branch,” Steiner wrote.

Congress approved sweeping legislation in 1970 reorganizing the U.S. Post Office Department into the U.S. Postal Service, an independent corporation. Before that, the postmaster general was a Cabinet-level position nominated by the president and confirmed by the Senate.

Trump’s order marks “a dramatic shift away from the intent of the 1970 legislation to insulate the Postal Service from interference,” Joseph M. Adelman, a history professor at Framingham State University in Massachusetts who has researched mail history, said.

Election security

The White House didn’t directly answer States Newsroom’s questions about Trump’s views on the independence of the Postal Service or the legal justification for the executive order.

“Election integrity has always been a top priority for President Trump, and the American people sent him back to the White House because they overwhelmingly supported his commonsense election integrity agenda,” White House spokesperson Abigail Jackson said in a statement.

“The President will do everything in his power to lawfully defend the safety and security of American elections and to ensure that only American citizens are voting in them.”

Jackson also called on Congress to pass the SAVE America Act, which would require voters to prove their citizenship when registering. 

The Postal Service didn’t answer questions about how it plans to respond to the order. A USPS spokesperson said only that the Postal Service was reviewing it. 

Lawsuits

Steiner has indicated he’s awaiting a court decision on how to proceed. 

“If a court says that’s not what the law means, we’ll follow that,” Steiner told The New York Times after the executive order was signed. “And so from our perspective, we don’t get involved in policy or law, we just follow the law.”

The order on mail ballots faces at least five lawsuits. The Democratic National Committee, top Democrats in Congress and Democratic state officials have all sued. The legal challenges emphasize the Postal Service’s independence in federal law.

The lawsuit filed by the DNC, top Democratic lawmakers and other Democratic campaign groups, asserts the Postal Service is structured to operate independently of partisan politics. The complaint calls the Postal Service “indispensable” to voting by mail, noting that it delivered more than 222 million pieces of ballot mail in 2024, including nearly 100 million general election ballots.

A dozen Republican state attorneys general filed motions in court this week seeking to defend the executive order from the Democratic legal challenges. The motions call the order an example of cooperative federalism to provide states with optional resources to help protect their elections.

The GOP officials argue the Democrats lack standing to challenge the Postal Service provisions of the order and that their objections are premature because the Postal Service hasn’t finalized any new rules on mail ballots.

The order “simply directs” the Postal Service “to initiate rulemaking—it does not regulate the States directly and it does not directly inhibit anyone’s voting rights,” a court filing by the state attorneys general says.

The states involved in the Republican-led defense of the order include Alabama, Florida, Indiana, Kansas, Louisiana, Missouri, Montana, Nebraska, Oklahoma, South Carolina, South Dakota and Texas.

Vote-by-mail 

Mail-in voting surged in 2020’s general election amid the COVID-19 pandemic, when 43% of voters cast their votes by mail. The percentage of voters mailing their ballots has fallen from that peak but remains above pre-pandemic levels. About 30% of voters cast mail ballots in 2024, according to data gathered by the U.S. Election Assistance Commission.

During the 2024 election, 584,463 mail ballots returned by voters were rejected by election officials — 1.2% of returned mail ballots. About 18% of those ballots were rejected because they didn’t arrive on time.

American Postal Workers Union President Jonathan Smith said in a statement that the Postal Service doesn’t block mailers from sending letters or refuse to deliver letters because of the identity of the sender. Postal workers take extraordinary measures to ensure ballots reach their destinations promptly and securely, he said.

“Postal workers take the sanctity of the mail seriously, and every process and policy of the Postal Service ensures that mail is accepted, processed, and delivered, no matter who sent it or where it is going,” Smith said.

On Monday, more than 100 U.S. House Democrats sent a letter to Trump demanding he refrain from future actions that undermine the Postal Service’s independence and calling on him to rescind the executive order. The letter says the order sets “a dangerous precedent for political interference” in postal service operations.

Senate Democrats followed up with a letter to Steiner and the USPS Board of Governors on Tuesday, urging the Postal Service to not implement the order. The letter, signed by 37 senators, including Minority Leader Chuck Schumer of New York, calls the Postal Service’s independence a “hallmark” of its operations.

“The Postal Service doesn’t care which politicians you may support,” Sen. Gary Peters, a Michigan Democrat, said on the Senate floor last week. “Its only priority is to deliver the mail to every community in the country.”

“The president is now trying to corrupt this mission,” Peters, the top Democrat on the Senate committee that oversees USPS, said. “If the president is successful in forcing the Postal Service to play a role in running elections, he will completely erode the trust of this storied institution.” 

A dozen Republican state attorneys general are moving to defend President Donald Trump’s executive order on mail ballots from legal challenges mounted by Democrats.

The GOP officials, led by Missouri Attorney General Catherine Hanaway, argued in multiple court filings Monday and Tuesday in response to Democratic lawsuits that the March 31 order provides states with “optional resources” to help secure their elections and doesn’t endanger voting rights.

The states “would like to access this resource so they may verify the accuracy of their own voter-registration lists. This flow of information between federal and state agencies is a common and critical feature of our federal system,” the Republican officials wrote in a court document.

The attorneys general of Alabama, Florida, Indiana, Kansas, Louisiana, Montana, Nebraska, Oklahoma, South Carolina, South Dakota and Texas joined Hanaway in the effort.

The order directs the postmaster general to put forward rules that would block the U.S. Postal Service from delivering ballots to or from voters not on lists of approved mail voters provided by states. Democrats and postal law experts have said the Postal Service has no authority over elections.

“The Constitution and multiple court rulings put it in stark terms: the President does not have the authority to issue an executive order that attempts to undermine the ability of states to run their own elections,” more than 100 U.S. House Democrats wrote in a letter to Trump on Monday.

Trump’s order also directs the Department of Homeland Security to compile lists of voting-age U.S. citizens in each state. Democrats allege the Trump administration is building an unauthorized national voter list, despite the U.S. Constitution giving states the responsibility of running federal elections.

The Democratic National Committee, top Democratic lawmakers and Democratic state attorneys general and secretaries of state have all sued to block the order, as have voting rights groups. The Republican state attorneys general are seeking to intervene in those lawsuits.

The GOP officials argue the Democrats lack standing to challenge the Postal Service provisions of the order and that their objections are premature because the Postal Service hasn’t finalized any new rules on mail ballots.

The order “simply directs” the Postal Service “to initiate rulemaking—it does not regulate the States directly and it does not directly inhibit anyone’s voting rights,” a court filing by the state attorneys general says.

The executive order marked Trump’s latest attempt to assert power over federal elections. A previous order that sought to require voters to prove their citizenship was blocked in court. Legislation to impose such a requirement is stalled in the U.S. Senate.

The Department of Justice has also sued 30 states and the District of Columbia for access to unredacted state voter lists containing sensitive personal information, including driver’s license and partial Social Security numbers. While federal courts have so far rebuffed those lawsuits, at least a dozen states have voluntarily turned over the data. 

DOJ plans to share the information with Homeland Security, which will use a computer program to look for possible noncitizen voters.

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An attorney for the Republican Party of Wisconsin told local officials ahead of a key vote last week that Madison should not count 23 absentee ballots from last week’s Supreme Court election that arrived at polling places after they had closed — a dispute that could set up a legal challenge.

The GOP weighed in hours before the Madison Board of Canvassers voted unanimously on Friday to count the affected ballots. On Monday, the Dane County Board of Canvassers followed suit, voting 2-1 to count the ballots.

Election officials make these judgment calls all the time, and, historically, courts have allowed them. Officials are routinely called upon to address whether a witness address is complete, whether a damaged ballot can still be counted, or the like. These issues are usually resolved locally and without controversy. 

But disputes like this — over how to interpret the law and whether late-arriving ballots should count — are harder to contain. Experts say leaving those decisions to individual counties risks inconsistent outcomes across Wisconsin, especially in a high-stakes election season.

Rick Hasen, an election law professor at UCLA, said that kind of patchwork approach is a recipe for conflict.

“This is not tenable in the current political atmosphere,” Hasen said.

Dane County votes to count ballots despite GOP opposition

The kind of disagreement worrying Hasen was on full display at Monday’s meeting of the Dane County Board of Canvassers. Two canvassers said there was a clear answer about what to do with the ballots — but they arrived at different ones.

“I don’t think this is hard,” Dane County Clerk Scott McDonell said.

“I don’t either,” said canvasser Mike Willett, a former Dane County supervisor and a Republican appointee on the board.

McDonell voted to count the ballots, while Willett voted against it, saying the board had previously rejected late-arriving ballots and he didn’t want to create exceptions.

Erik Paulson, the other Democrat on the board, sided with McDonell to count the ballots.

Republican opposition was already taking shape before the vote.Emails obtained by Votebeat show that Nicholas Boerke, an outside attorney for the Wisconsin GOP, urged city and county officials on Friday not to count the ballots.

“We recognize this situation may have resulted from an unfortunate logistical failure. However, administrative error does not create statutory authority that otherwise does not exist,” he wrote.

“Voting absentee is a privilege granted by the Legislature that comes with inherent risks and the election day deadline for the receipt, processing, tabulation, and counting is mandatory,” he continued.

The canvass, Boerke told officials, was a “ministerial process, not a vehicle for processing absentee ballots” that weren’t received by the time dictated in law, “nor a mechanism to conduct an unauthorized recount.” 

Amber McReynolds, an assistant attorney for Madison, responded that counting the ballots was in line with court decisions and past Wisconsin Elections Commission recommendations.

Boerke responded, telling officials the GOP maintains “that the statutory language is clear — absentee ballots that are not timely delivered to polling locations before 8 p.m. may not be counted.”

Boerke didn’t immediately respond to a request for comment about whether the GOP would sue Madison.

Error led to 23 Madison absentee ballots arriving late

The ballots at issue arrived at the city clerk’s office on Monday, April 6. The absentee ballot courier carrying the ballots left a city facility at 6:30 p.m. on Tuesday, April 7, to deliver ballots to 17 polling places, but the courier did not make it to the last few polling places until after the 8 p.m. deadline.  

Officials said these 23 ballots were correctly, legally cast and checked into the pollbooks just like any other absentee ballot — the only problem was that that happened after polls formally closed.

Madison Clerk Lydia McComas said it was a critical error to put just one person in charge of delivering ballots to so many polling places. Madison is the largest city in Wisconsin that still chooses to count absentee ballots at individual precincts rather than at a central location — a decision that requires ballots to be transported across the city on Election Day.

It remains unclear, however, why the ballots departed from the city’s facility so late in the day. Across the state, clerks design their Election Day logistics to ensure ballots are delivered by that cutoff. McComas said it was her and her staff’s understanding that the law required ballots to be delivered to polling places by 8 p.m.

There appears to be little appetite among clerks to formally extend that deadline. 

“I do not plan to take advantage of whatever ruling comes here tonight,” McComas said ahead of the county vote, implying that she wouldn’t take advantage of the canvassing board’s leniency and plan for future late deliveries accordingly. 

McDonell said rejecting the ballots would penalize voters for something outside their control. “And I think that’s very problematic,” he said.  

Disagreement over Wisconsin election law is ripe for legal challenges

The statute at issue in this situation says ballots must be returned so that they’re delivered to polling places “no later than 8 p.m. on election day.” 

“If the municipal clerk receives an absentee ballot on election day,” the law continues, “the clerk shall secure the ballot and cause the ballot to be delivered to the polling place serving the elector’s residence before 8 p.m. Any ballot not mailed or delivered as provided in this subsection may not be counted.”

At the county-level meeting on Monday, county attorney David Gault, arguing that the ballots should be counted, took the position that the law does not apply here because the ballots were received before Election Day.

“The clear intent of everything in the statutes,” he said, is not to punish the voter for mistakes made by election officials.

“That’s certainly an interpretation,” said Willett, the conservative member of the county canvassing board. “When we start making these exceptions, these exceptions just grow.”

What’s clear to Bryna Godar — a staff attorney at the University of Wisconsin Law School’s State Democracy Research Initiative — is that the statute is “ambiguous about this type of situation.” She said one part of the law appears to govern voters returning ballots on time, while another addresses ballots received on Election Day — leaving situations like this unclear.

“Because there is no voter fault here from what we know so far, there would be good reason to still count those ballots,” she said, adding that rejecting them could raise constitutional concerns.

At the city meeting on Friday, McReynolds noted that courts ruled in the 1970s and 1980s that ballots should be counted as long as there’s “substantial compliance” with election laws and no evidence of “connivance, fraud, or undue influence.”

In 1985, however, the Legislature passed a law emphasizing that absentee voting is a privilege exercised outside the usual safeguards of the polling place and that ballots not meeting legal requirements “may not be counted.”

Boerke cited that law in his exchange with the city and county, as conservatives have done repeatedly in issues of absentee ballot missteps and controversies.

Still, the courts have continued to show flexibility. In a 2004 dispute, the Wisconsin Supreme Court held that “the failure on the part of the election officials to perform their duties should not deprive the voters of their constitutional right to vote.”

Lawyers often say that it’s more important for a law to be certain than for it to be right, said Hasen, the UCLA professor. Uncertainty — especially when there are good-faith arguments on either side — is one of the most dangerous situations in election law.

“That just creates all kinds of issues of equal protection and due process and election fairness,” he said. “So the more that these issues can be resolved one way or the other, not in the heat of a very close election, the better it is.”

If an election hinges on ballots like these, he said, a lawsuit is all but inevitable. 

Alexander Shur is a reporter for Votebeat based in Wisconsin. Contact Shur at ashur@votebeat.org.

Votebeat is a nonprofit news organization reporting on voting access and election administration across the U.S. Sign up for Votebeat Wisconsin’s free newsletter here.

Wisconsin GOP advised officials not to count late-arriving ballots, raising possibility of legal challenge is a post from Wisconsin Watch, a non-profit investigative news site covering Wisconsin since 2009. Please consider making a contribution to support our journalism.

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Madison poll workers on Election Day counted 23 absentee ballots that arrived at four polling places after 8 p.m. Tuesday, despite a state law requiring that absentee ballots be “delivered to the polling place no later than 8 p.m.” in order to be tallied.  

The law provides no clear exception to that deadline and says ballots not delivered on time “may not be counted.” But court rulings have given boards of canvassers broad discretion in these cases, allowing them to count ballots as long as there’s “substantial compliance” with election laws and no evidence of “connivance, fraud, or undue influence.”

A past Wisconsin Supreme Court case held that election statutes don’t need to be fully complied with, so long as election officials preserve the will of the voter.

City election officials instructed poll workers to count and mark the affected ballots — which all arrived by the end of the night on Monday, the day before Election Day — in case the city, county or state decides to exclude them. 

The Madison canvassing board on Friday unanimously voted to count the 23 ballots. Assistant City Attorney Amber McReynolds said the error was made by the city clerk’s staff, not voters, and that past precedent supports counting the ballots. The county canvass begins Monday.

It is unclear why the ballots — which had been in the city’s possession for several hours before the deadline — were so delayed in arriving at the polling places. 

The late delivery marks another potentially significant error in how the city handles its ballots after it faced extensive public scrutiny and a state investigation for disenfranchising 193 voters whose ballots were misplaced in the November 2024 election.

It’s the first high-turnout election run by City Clerk Lydia McComas, hired to replace the clerk who oversaw the 2024 ballot snafu. McComas said her office had informed the Wisconsin Elections Commission of the situation.

Ballots left the city late and got to polls after deadline

Those ballots were in the hands of a ballot courier, who left a city election facility around 6:30 p.m. to deliver ballots to the polls. The courier arrived at those final four polling locations after 8 p.m., reaching the final one at about 8:30 p.m, delivering a combined 23 ballots to all of them.

“Due to a longer-than-usual delivery time, the very last few ballots arrived at four polling places shortly after polls closed,” McComas said.

When similar incidents happened in the past, the county board of canvassers didn’t count those votes in the final canvass based on legal advice, Dane County Clerk Scott McDonell said. He said he’s waiting for more details before deciding how to proceed with these ballots at Monday’s county canvass meeting.

In those past incidents, the county board decided that not counting the ballots in the final county tally “was an obvious choice based on the way the statute’s written,” McDonell said. “The statute isn’t vague.”

Given the ballots’ timely arrival, McDonell said, “they should have gotten out to the polls and should have been counted on time.”

Other municipalities have counted ballots discovered late

Other election officials have at times decided to count ballots discovered after the 8 p.m. deadline, but the rules for municipalities are different depending on their procedures for counting absentee ballots.

In November 2020, Milwaukee workers discovered nearly 400 uncounted ballots during a recount. A campaign representative for President Donald Trump objected to those ballots being included, but the municipal canvassing board unanimously decided that they should count.

At the February 2022 election, Wauwatosa election officials discovered 58 unopened ballots. After consulting the Wisconsin Elections Commission and the city attorney for advice, the city clerk convened the Wauwatosa Board of Canvassers, which included the missing ballots in the totals.

But the rules that allowed Milwaukee and Wauwatosa to count those ballots may not apply to Madison. In both of those cities, absentee ballots are counted in a central location. In Madison, absentee ballots are counted at the polling locations where the registered voter would have voted in person. 

In cities like Madison, election workers must deliver absentee ballots to polling places by 8 p.m. For central count municipalities, by comparison, state law only says election officials there shall count ballots received by the clerk by 8 p.m., without clarifying that they must be in a certain place by that point.

The Wisconsin Elections Commission has said the 193 ballots Madison missed in 2024 could have been counted had the city made the appropriate notifications to state authorities. But those ballots were likely already at polling places on Election Day — unlike the 23 ballots here, which arrived after the deadline.

Alexander Shur is a reporter for Votebeat based in Wisconsin. Contact Shur at ashur@votebeat.org.

Votebeat is a nonprofit news organization reporting on voting access and election administration across the U.S. Sign up for Votebeat Wisconsin’s free newsletter here.

Can Madison count some ballots delivered after an 8 p.m. deadline? is a post from Wisconsin Watch, a non-profit investigative news site covering Wisconsin since 2009. Please consider making a contribution to support our journalism.

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Months before becoming one of the nearly 200 Madison voters in 2024 whose absentee ballots were never counted, Nathan Haimowitz did what he thought he was supposed to do.

As a journalist living in Spain and out of the habit of voting, the 26-year-old former poll worker said he wanted the 2024 presidential election to “be the thing that would spur me to vote more consistently.” To make sure everything was in order, he emailed Madison officials to confirm they had received his absentee ballot application. They told him they had, so he filled out his ballot, sent it in and assumed his vote would be counted.

It wasn’t. 

The mistake that disenfranchised Haimowitz and nearly 200 other voters set off a chain of consequences: The longtime city clerk resigned, state and local officials launched investigations, a lawsuit was filed, and the city began overhauling its voting procedures.

Haimowitz hasn’t cast a ballot since.

“It was definitely a deterrence,” he said. “I didn’t know why my vote hadn’t been counted.”

Early signs suggest the error is already reshaping how many of the disenfranchised voters engage with elections — pushing some away from absentee voting and, in some cases, out of the electorate altogether. Interviews with affected voters also reveal a broader disconnect: Many say they are dissatisfied both with how the city handled the mistake and with the high-profile lawsuit filed in its wake to seek damages for the disenfranchised voters. The city, they say, has not been appropriately responsive, and the lawsuit does not reflect their values. 

Until now, the public conversation has largely reflected the perspectives of the eight voters who joined the lawsuit as named plaintiffs. But others Votebeat spoke with described a different perspective — one that questions whether financial compensation is the right remedy at all.

Mark Ediger, a recently retired chemistry professor at UW-Madison, for example, said he found the lawsuit “pretty bewildering,” adding that as a Madison taxpayer, it would be people like him footing the bill. 

The 193 voters range from dozens of students who are only in Madison for a few years to some of their professors and other longtime city residents. Their responses to the error are just as varied. 

Some, like Haimowitz, stopped voting entirely. Others, like Ediger, say the incident was a one-off mistake that hasn’t impacted their voting behavior. Notably, Ediger is the only voter among the disenfranchised group who has voted absentee in both of the two elections following the error, according to election data obtained by Votebeat.

“The incident has not diminished my trust in elections,” Ediger told Votebeat, adding that he’s satisfied the city has appropriately addressed its cause. “I don’t see how this should change my voting behavior moving forward.”

But other voters said their experience will change how they vote in future elections. “I’m definitely going to prioritize in-person voting,” Joanne Fairbotham, one of the disenfranchised voters, told Votebeat.

“There’s growing evidence that when someone tries to vote and they are prevented from doing so for one reason or another, it makes them less likely to vote in the future, and it can change their behavior,” said Kevin Morris, a senior research fellow and voting policy scholar with the Brennan Center’s Democracy Program. “You can lose a lot of trust very easily, and it can be very difficult to build that trust.”

All of the disenfranchised voters cast absentee ballots in the 2024 presidential election. But, among the 22 who cast ballots in the February 2025 primary for state superintendent of public instruction and city council, nearly all did so in person. Two months later, two-thirds of the 132 who voted in the Wisconsin Supreme Court race did so at the polls, a share similar to how the same group voted in previous April elections. 

Disenfranchised voters question city follow-up 

Shortly after learning that her ballot hadn’t been counted, Fairbotham — a 35-year-old medical coder who lives in Madison — wrote to City Clerk Maribeth Witzel-Behl, saying the error was “beyond devastating as an American who prides herself in voting in every election.”

“This is how people lose faith in their government that their rights will be protected,” she said in the letter, calling on Witzel-Behl to resign. 

Fairbotham said she never received a response from Witzel-Behl, who has since resigned — or anyone else employed by the city. 

“Not hearing a peep,” she said, is the most frustrating part. Fairbotham’s vote in the 2024 presidential election was the first time she cast an absentee ballot since the peak of the pandemic in 2020. She has only cast in-person votes since and said the incident still makes her angry.

Madison City Attorney Mike Haas disputed the characterization that the city didn’t communicate the seriousness of the error, pointing to a city and state investigation and a public apology from the mayor.

Still, some voters said the city’s outreach fell short after such a significant error. Haimowitz, for example, didn’t hear from the city when most of the voters did — a separate oversight by city officials meant overseas voters did not receive the same notice as those living locally. Until speaking with Votebeat, Haimowitz said, he didn’t know whether the mistake that kept his ballot from being counted was his or the city’s, nor what steps officials had taken to prevent it from happening again.

Election administration experts say direct, proactive communication can be critical in rebuilding trust. After a mistake like the one in Madison, jurisdictions should reach out to affected voters, review what went wrong and clearly explain how it will be prevented in the future, said Jennifer Morrell, CEO of The Elections Group and a former Colorado election administrator.

The city has completed the first two steps, Morrell said, but it did not fully follow through on the third.

After sending an initial notice telling voters they could reach out with questions, the city held no further public hearings, said Haas, a longtime election lawyer and former administrator of the Wisconsin Elections Commission. Few of the disenfranchised voters followed up, he added.

Some disenfranchised voters find lawsuit bewildering

The divide among disenfranchised voters extends to the lawsuit filed in the aftermath of the error.

In March 2025, the liberal group Law Forward filed a claim seeking $34 million from the city and Dane County over the error, later turning it into a lawsuit. In February, a circuit court judge ruled that the city could be held liable for monetary damages.

A small group of affected voters has joined the case, arguing it’s one of the only ways to hold the city accountable for failing to count their ballots.

But others see it differently. “In an era where the reliability of elections is being challenged by some groups in completely spurious ways, it seems to me that this lawsuit just adds to that noise,” Ediger said.

Lawsuits seeking monetary damages for disenfranchisement are now rare, but were more common in the late 1800s and 1900s, when Black voters were intentionally and repeatedly disenfranchised by election workers. Then, the fines forced the government to think twice, said Ediger. But there’s no similar pattern of errors or intentionality here in Madison, he added, which makes him doubt the lawsuit’s purpose. 

Haimowitz said he also opposed the lawsuit, despite how much it has shaken his confidence.

“I’m not sure that the city should pay such a heavy price for this,” Haimowitz said, adding that at a time when some Republicans are peddling “Stop the Steal” narratives and casting doubt on election integrity, especially in battleground states like Wisconsin, the Law Forward letter unnerved him.

“That kind of money could be debilitating to a city elections board that is already under immense scrutiny and pressure to get it all right,” he said.

Law Forward staff attorney Scott Thompson pushed back on comparisons between the case and post-2020 lawsuits filed by Republicans, including one that sought to throw out over 200,000 absentee ballots in Wisconsin.

“That cavalier attitude towards votes that we saw in 2020 is simply unacceptable, and not compatible with democracy,” he said. “And so what do we do with that? Well, I can tell you what we will not do: We will not stand idly by if hundreds of people in a community lose the right to vote because their ballot simply wasn’t counted.”

He said that lawsuits often make people uneasy, but that their perspective may change when a fundamental right is taken away. He declined to directly comment on some of the disenfranchised voters’ issues with the case.

For some disenfranchised voters, financial damages are part of accountability. Precious Ayodabo, a named plaintiff, wrote in a Cap Times column that her disenfranchised absentee vote “is worth enough” to warrant compensation.

“It’s worth enough that I waited for hours in line to cast it. It’s worth enough that politicians spend millions of dollars to receive it. It’s worth enough that people have put their lives on the line and died to protect it,” she wrote.

Thompson declined to make Ayodabo and the other plaintiffs available for interviews. Of the 193 voters, eight are plaintiffs in the case, he said.

Others who support the lawsuit say it’s less about personal payment and more about forcing systemic change. Fairbotham said she’s grateful the case is pushing the city to take the error seriously, particularly after the Wisconsin Elections Commission found the city violated state law.

Thompson said the lawsuit isn’t about making sure the government knows “every single jot and tittle” of absentee voting procedure, but to ensure election officials count every vote, which he defined as “the absolute most basic obligation.”

Still, some election experts warn the case could have unintended consequences. Morrell said the lawsuit could become one of many elements that dissuade election officials from staying in administrative roles.

“If we’re setting an unrealistic expectation that any mistake made by an election administrator opens you up to a lawsuit, that feels like an impossible situation to be in,” she said. “Election administrators take this so seriously and do everything they can to ensure mistakes don’t happen,” she added, “but they do.”

For Haimowitz — a voter who has helped others register to vote and served as a poll worker — the question isn’t just whether the city fixes the problem. It’s whether he can move past having his ballot go uncounted.

“It was something that made me think it’s clearly not that easy to vote,” he said.

Alexander Shur is a reporter for Votebeat based in Wisconsin. Contact Shur at ashur@votebeat.org.

Votebeat is a nonprofit news organization reporting on voting access and election administration across the U.S. Sign up for Votebeat’s free national newsletter here.

Disenfranchised Madison voters sound off on city, lawsuit is a post from Wisconsin Watch, a non-profit investigative news site covering Wisconsin since 2009. Please consider making a contribution to support our journalism.