I loved the Green Bus Summit at STN EXPO West in Reno, Nevada. Of course I did. I’m an extrovert, an electric school bus (ESB) nerd ever hungry to learn new things, and I grew up in a desert. This was my sixth STN EXPO conference, and the third I’ve covered for STN as a writer specializing in ESB related topics.

That said, some things not discussed at the Green Bus Summit, at least not officially, are as pressing as the topics that are more popular and comfortable. I’ll get to those in a minute. On the lighter side, part of covering a conference is just listening in general (some might call this eavesdropping). I overheard at the opening reception: “Right, we are not pro-electric, we’re sitting back and letting everybody else work through all the problems before we do anything.”

I get it. If I was already working hard and wouldn’t be paid extra for taking the risks of the ESB path, maybe I’d stay with the status quo of fossil-fueled buses, too. The people running ESBs, though, look as wide-awake, alive and happy as anyone I’ve ever met. And John Wyskiel, president and CEO of Blue Bird, stated that students who ride ESBs arrive at school calmer and more ready to learn.

Technology in general, STN Chief Content Officer Ryan Gray noted, is an increasing theme for the school bus industry. New technology always carries risk. Henry Ford had failures. Diesel was once new and iffy. I liked STN President Tony Corpin’s story of when his parents, Bill and Colette Paul, were starting the magazine up in 1991. Its success was not assured. Blue Bird (and others) gave them a check, a year’s advertising in advance, for the fledgling publication. Their investment implied, “We trust you.” The magazine flourished.

In contrast, the districts that trusted and invested in Lion Electric regret it.

(A few days and after I returned home from Reno, a colleague forwarded me the letter that the newly purchased Lion sent out U.S. owners of Lion Electric school buses. It states their warranties are now void. ESB advocacy groups CALSTART, the Alliance for Electric School Buses and World Resources Institute are working to support Lion owners.)

Related: Previous Lion Electric School Bus Warranties Voided by Company Sale

We heard a lot about Artificial Intelligence (AI) growing rapidly in the school bus world, but little mention of its enormous use of electricity and water. That’s problematic in that power outages and prolonged droughts are on the rise, especially in the West (we were sitting in a Western desert). Should we automatically use AI without limits? Or do we choose how to use it? And do we see ESBs as not just using electricity, but also being able to feed energy back into the grid (V2G), or, more locally and with simpler technology, into a school building during a power outage (V2B)?

First-time STN EXPO attendee Clarissa Castrowore native Navajo dress at the trade show (we were told to dress up). She drives long rural routes for Window Rock Unified School District in Arizona. Window Rock is the capital of the Navajo Nation’s reservation. Castro said, “I like the conference a lot! We have too many-stop arm violations. We need to update our technology.”

For the record, I do not think ESBs are for everybody. For example, I don’t think Window Rock Unified School District in Arizona should pursue them. About 30 percent of residences on the Navajo reservation don’t have electricity yet. I’d think addressing that is a top priority. Literacy rates go up when homes gain electricity (being an ESB nerd makes you an energy nerd, as well).

Jessica Sevilla, director of fleet and facilities at Antelope Valley Schools Transportation Agency in Southern California, runs 230 school buses, 41 of them electric. “The leap between the worlds [from fossil-fueled to electric] is larger than we’d thought. Mechanics are learning to reach for laptops instead of wrenches.”

She emphasized training and said employee openness to ESBs depended partly on “where they’re at in their careers.” In other words, those earlier in their careers may be more open to learning new skills. Other panelists agreed that ESB driving skill has an enormous impact on range. A feather-foot that maximizes regenerative braking can add dozens of miles of range over the course of a day.

Charles Kriete, CEO of Zonar, told us our business is access to education, not necessarily transportation. I’d call that a paradigm shift. In keeping with Kriete’s declaration, Billy Huish, from rural Farmington Municipal Schools in New Mexico, told me he created an extended classroom by providing 71,000 hours of Wi-Fi, so far, to students on his 68 buses.

“What about TikTok?” I asked anxiously. Absolutely blocked, he assured me.

Related: School Bus Wi-Fi in Flux?

Speaking of anxiety, Kriete said parent calls are reduced by 50 percent when they can use an app to see where their child is. I’ve never fielded a concerned parent’s call, but I can imagine the urgency of resolving where the child is, the rising intensity if it takes too long, and both parents’ and dispatchers’ desires to have fewer such calls.

But even if a school district can afford the best ridership verification technology (many can’t), quota-driven ICE raids, with schools and school bus stops no longer protected from them, may lead to children going missing, or maybe more likely, their parents being abruptly swept away, unable to pick up their children. That’s a harrowing thought, especially with due process going missing, in general. Stay with me.

Transportation directors had plenty to say on this topic, on condition of anonymity, that is. One knew of children dropping out of school and afraid to leave the house after relatives were abruptly deported. The families stay quiet because they don’t want to be targeted. Another has children no longer riding the school bus because parents are fearful of ICE.

They still attend school, if their parents can drive them (not all can).

One transportation director, whose district’s policy is for employees to not surrender children to ICE agents, told me his district’s attorneys were unable to answer the following question he posed to them: “Are you making it a job requirement of my bus drivers to defy ICE agents and risk being taken away, themselves? Because some of them have kids at home who’re depending on them.”

I looked steadily, uncomfortably, into my colleague’s eyes. “We’re in uncharted territory,” he told me.

I found that staff with ESBs can be all over the map on how engaged they are with them. One transportation director had received his first two ESBs, but no idea whether he had Level 2 or Level 3 charging. Tracking your charging saves much money, as noted by Bobby Stafford, Anthony Ashley and Craig Beaver in the session, “What You Need To Know About Working With Your Utility.”

Beaver, administrator of transportation at Beaverton School District near Portland, Oregon, was STN’s Transportation Director of the Year in 2024. He reported that when he moved his ESBs from peak charging to off-peak charging, his monthly electricity bills went from $50,000 to $60,000 per month to $30,000 per month.

He advocated for vehicle to building (V2B) as opposed to vehicle to grid (V2G). He cited MOVER (Microgrid Opportunities: Vehicles Enhancing Resiliency) project (disclosure: I am among the partners in this project) in Hood River, Oregon. Beaver sees V2G as needing more time to develop. The most successful V2G program is run by Zum for Oakland Unified School District in California. Zum reports 75 ESBs are discharging 2.1 gigawatts back into the Pacific Gas and Electric grid annually, enough to power 300 homes for a year.

In contrast to the Zum V2G project, V2B projects would be under local control. Beaver is building a microgrid with Portland General Electric, his utility, that he reported has been excellent to work with. Ashley, the director of fleet for Atlanta Public Schools, reported a “less flowery experience” with Georgia Electric He advised his peers to do their research before signing a contract with their utility.

Beaver floated the idea of a Fire Relief Center for his microgrid, fueled in part by his ESBs. Heat is by far the most fatal form of extreme weather, and children are more vulnerable to extreme heat than adults. My Tedx talk on ESBs dramatizes a heat-dome scenario in which ESBs discharge energy into a community resilience center, cooling people in an outage, potentially saving lives.

Reno itself was just named the fastest warming city in the U.S. for the second year in a row. Were you out there, sweating along with me at the Ride and Drive? Can you imagine the air conditioning at the Reno conference failing for even a day? I suggest we start to imagine it. Power outages are growing nationwide as temperatures keep rising, energy loads keep growing, and the aging electric grid falters.

I do not sell ESBs or push them on anyone. I think keeping kids in school, safely learning and growing, is our core mission. I do suggest that accessing the motherlode of energy housed in our nation’s 5,000 electric school buses is a good additional mission, in our increasingly hot, anxious, energy-hungry country.

Alison Wiley is a transportation electrification professional who helps bus fleets make the transition from diesel to electric. She produces the the Electric School Bus Newsletter and gave a TedTalk last year that advocates for the use of electric school buses as a tool of equity and inclusion. She is based in Portland, Oregon.

The post STN EXPO West and Uncharted Territory appeared first on School Transportation News.

The school bus is evolving. With the integration of AI, data analytics and adaptive learning technologies, school buses are no longer vehicles for student transport alone they’re becoming smart and connected learning environments.

By reimagining school transportation operations, school districts can enhance safety, drive operational efficiency and engage their communities in new and meaningful ways.

Imagine a school bus that adapts to traffic in real time, monitors student behavior for safety, connects students to personalized learning content via Wi-Fi and provides
predictive insights to transportation directors and their teams. This is no longer science fiction it’s the new direction school transportation is headed, powered by AI.

Today’s cutting-edge tools are creating a more intelligent, impactful ride. AI-enabled routing software analyzes traffic, weather, construction and student addresses to create the most time and fuel efficient routes. The integration of onboard tablets allows for turn-by-turn directions and student manifests. These systems adapt in real time, helping buses avoid delays and improve on-time performance, while also helping to cut fuel use, reduce emissions and improve operational costs.

Onboard video systems on school buses aren’t new, but the use of AI software is. Most video systems offer software to help enhance detection of unsafe behavior like bullying or fights. Real-time alerts allow quick intervention to potentially prevent a situation from escalating. Looking at specific areas of interest on the school bus is a real need, and this can be done with enhanced software tools. Hours of recorded video footage and making time to review it effectively is an overwhelming task. But AI software could help tackle this challenge sooner than you realize.

Student tracking and parent communication is mission critical in a modern school transportation system. Parents and school officials are notified instantly when a student boards or exits the bus, bolstering both accountability and peace of mind.

Personalized onboard learning is more important than ever thanks to Wi-Fi. School districts can offer a variety of online learning platforms on mobile devices during school bus commute, turning down time into a valuable part of the learning day. Keep in mind the E-Rate funding for this technology is still available. I’d recommend taking action today to secure it. We don’t know what the future holds for the federal program.

Other connected technology solutions include predictive maintenance and vehicle health paired with AI. This technology can forecast mechanical issues before they become costly failures. Fleet managers receive alerts about maintenance needs, from brake wear to battery life, allowing for proactive servicing. Solution benefits included reduced breakdowns, extended vehicle lifespan and lower overall maintenance costs.

AI-assisted advanced driver systems (ADAS) is the future already realized. ADAS alerts drivers about lane departures, hard braking or following distances, helping reduce crashes. Additionally, AI-generated reports help with training and performance reviews. Fewer crashes mean fewer insurance claims. The other outcomes could be improved driver retention, safer driving habits and reduced stress.

Fleets should consider utilizing more data-driven decision making in their operations. AI platforms collect and analyze transportation data to identify trends, inefficiencies and opportunities for improvement. Dashboards visualize everything from ridership to route efficiency to behavior incidents, helping administrators make informed decisions. Improved operations, better budgeting and resource allocation allow for stronger alignment with academic goals.

By leveraging AI and emerging technologies, school districts are turning the daily commute into a strategic asset.

As technology adoption increases, data security is also vital. IT departments are now highly involved with technology purchasing for school transportation. As a result, IT professionals are requesting secured storage and enterprise level software solutions due to the increased issue of school data breaches. These types of solutions are significantly more expensive than the traditional lower budget solutions we are accustomed to.

The road to and from school can be a dynamic, data-rich, student-focused part of the educational journey. This transformation goes beyond efficiency it enhances student safety, supports learning and empowers transportation teams with the tools they need to succeed. This is a future to get excited about!

Editor’s Note: Reprinted from the July 2025 issue of School Transportation News.

Related: Not So Fast: Technology Eyes Speed Reduction in School Buses
Related: Technology Adoption, Utilization Panel Discussion Planned for STN EXPO West
Related: (STN Podcast E266) Recap STN EXPO West: It All Comes Back To Safety & Training
Related: School Bus Wi-Fi in Flux?

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In another galaxy not that long ago, conversations about contracting school transportation focused solely on the yellow school bus. Not anymore. Today’s discussions, while still centering on school buses, have evolved to include the growth of alternative vehicles such as vans, sedans and SUVs.

Many of these are operated by third-party companies with no previous school bus experience. Traditional school bus contractors also now offer this form of transportation, and that has led the industry to do something that is even more historic. As previously reported, the National Congress on School Transportation in May for the first time approved non-school bus recommendations. This month, I talk with the recent alternative transportation writing committee chair, Tyler Bryan.

He is the education associate for the Delaware Department of Education and de facto state director of student transportation. Bryan is also the president-elect for the National Association of State Directors of Pupil Transportation Services, which organizes NCST.

He told me that this topic has been of great interest to him because Delaware, like all states, is grappling with alternative transportation for schoolchildren and how to provide training and oversight. A couple of states have strong laws or regulations, such as California’s inclusion of mandatory pre-employment drug and alcohol testing among the provisions that go into effect this month. But most states do not. Hence, the writing committee was formed at the behest of my good friend and renowned expert in transporting students with disabilities and preschoolers, Linda Bluth, TSD Conference tenured faculty emeritus and long-time magazine contributor.

The main issues discussed at NCST were driver credentialing, vehicle inspection and student behavior management, as the intent of the recommendations is to more align vans and the like with what is required to operate a school bus. These are much needed aspects of alternative transportation and reasons why recommendations needed to be made in the national school transportation specifications and procedures.

In the meantime, one of the vital aspects of alternative transportation that had not been addressed, at least to the liking of certified child passenger safety technicians I have spoken with, is the issue of child safety restraint systems on these alternative transportation vehicles. The NHTSA-sponsored, eight-hour, hands-on Child Passenger Safety on School Buses seminar that is presented again at STN EXPO West in Reno, Nevada, this month and returns to the TSD conference in Frisco, Texas, in November provides everything a student transporter or a child passenger safety technician needs to know about the differences with CSRS in school buses, compared to other vehicles.

The training also demonstrates how to properly and safely secure students in a variety of CSRSs, whether those are traditional rear- or forward-facing car seats for infants and toddlers, the various safety vests and harnesses that students with disabilities might need, or proper securement and support in wheelchairs.

CPSTs I’ve spoken with were at first dismayed that initial industry conversations on alternative transportation lacked focus on CSRS. In the run up to NCST, a NASDPTS paper on alternative transportation did not mention the need for training alternative transportation providers on correct CSRS usage (Indiana is the only state that requires CSRS for preschool children riding in school buses.) Those same CPSTs expressed relief when CSRS training did make it into the NCST proposal in Des Moines, Iowa, where state delegates approved it.

That was a win for the industry. It gives the guidance that alternative transportation companies as well as school districts need when increasingly transporting students with disabilities, out-of-district students, and preschoolers in non-school bus vehicles. Already we have seen proactive measures taken by providers when it comes to managing student behavior. EverDriven announced earlier this year it is requiring video cameras in all vehicles. Ostensibly in response to the CSRS inclusion in the national specifications, HopSkipDrive last month said it was offering new rider assistants and a “car seat program” in addition to wheelchair-accessible vehicles.

The new industry recommendations that give best-practice guidance on alternative transportation could be a defining moment in the industry’s evolution.You can bookmark that, literally. The updated National School Transportation Specifications and Procedures manual is expected to be available later this summer.

Editor’s Note: As reprinted in the July 2025 issue of School Transportation News.

Related: NHTSA Rulemaking at Heart of NCST Resolutions Focused on Safety
Related: NASDPTS’ Weber Provides EXPO Attendees with Updates from NCST
Related: (STN Podcast E266) Recap STN EXPO West: It All Comes Back To Safety & Training
Related: Update: NHTSA Seeks Fix to Child Safety Restraint Standard Affecting School Buses

The post Securing Industry Wins appeared first on School Transportation News.

Many school transportation operators I have spoken with lately continue to struggle with finding qualified school bus drivers, mechanics and fleet managers. But how are they marketing themselves?

Are we simply being out-marketed by other companies and industries that are seeking candidates in the same job categories? How do you compete against corporate giants like Amazon and Walmart for talent? Marketing to qualified candidates seeking jobs in 2025 demands forward-thinking. Social media platforms like TikTok (if your district allows it), YouTube Shorts, Facebook and Instagram continue to gain traction and popularity, and both offer paid and free opportunities.

Executing a paid media strategy allows you to fine tune your target audience within your hyperlocal community, using geographic and demographic data like relevant job titles, certifications (CDL holders) or interest groups to reach key candidates. That could be retirees looking for meaningful part-time work, a stay-at-home parent wanting mid-day flexibility in their schedule, military veterans with transferable logistics skills, or gig economy workers seeking stability.

My suggestion is to build a thoughtful and authentic content strategy. The team of school transportation professionals that work in your operation are your biggest assets. Those individuals can share stories of why your district or company is a great place to work. It’s word of mouth amplified to the Nth degree. Consider that a video can be used on your website, email and on social media platforms.

Making video clips of team members sharing experiences like a day-in-the-life showcases typical responsibilities of a bus driver or mechanic and gives prospects a realistic and relatable perspective. Testimonials are very powerful, too. Interviews or stories from current employees on job satisfaction, work-life balance and company culture make a real impact. Also, short form reels are great for quick engaging clips of team camaraderie, well-maintained buses, or “behind-the-scenes” fun.

Audience engagement is important for this type of campaign to work. Use ideas like behind-the-scenes tours highlighting facilities, buses, workshops or training areas to reduce job apprehension. Host an interactive Q&A session with HR or current employees to answer applicant questions in real time.

Prospective employees don’t just evaluate your fleet. They evaluate your investment in the overall experience you are demonstrating. That includes newer buses, modern GPS and routing software, and digital tools that streamline daily operations. These can be big selling points to a prospective employee.

Hiring the right people is just the beginning. Retaining them and helping them thrive requires consistent leadership, strategic investment and a culture that blends human empathy with technological support.

Once you’ve built your team, keeping them engaged is key. Many departments now use mobile apps and communication platforms to interact with staff in real time sending schedule updates, reminders and even recognition messages.

An emerging trend is the use of AI to track performance metrics like on-time arrivals, safety records or attendance to trigger personalized recognition or feedback. These tools make appreciation immediate, meaningful and data informed.

Competitive pay is still essential but so is a benefits package that reflects the real lives of employees. Districts offering flexible schedules, retention bonuses and easy-to-access benefits dashboards are seeing greater success in retaining drivers and technicians.

Some districts are providing monthly meals, wellness perks and even transportation specific, career development plans to deepen loyalty and satisfaction.

Positive reinforcement remains one of the most powerful tools for retention. From digital shout-outs to monthly awards, recognition programs create a culture of appreciation. Add ongoing professional development, mentorship and AI-driven training, and you’ve built a workplace people don’t want to leave.

And let’s not forget safety, as recognizing employees can result in a positive impact on performance and morale. Whether through improved communication, fewer accidents or higher job satisfaction, a valued employee is a safer, more committed one. As the world evolves, leaders in school transportation have a chance to embrace change while adjusting to the new standards and norms team members and prospective employees expect.

Editor’s Note: As reprinted in the June 2025 issue of School Transportation News.

Related: Social Media’s Influence on Student Transportation Industry Hard to Track
Related: Social Media as a Recruitment Tool: School Bus Driver Influencers
Related: (STN Podcast E263) Not an Easy Button: Expert Gives School Bus Routing Technology Tips
Related: (STN Podcast E259) Feel the Passion: Debates on Wi-Fi, Technology, Alternative Transportation & Safety

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A curious thing happened in New York State last month. While it is normal each spring
for states to approve budgets for the coming fiscal year, and adding all sorts of funding
provisions, New York legislators took the opportunity to address school bus electrification.

What’s so abnormal about that, you ask? After all, the state is staring down a 2027 deadline for all school districts and bus contractors to only purchase zero-emission school buses, in other words battery-electric.

The budget added another year extension to 2029 for school districts demonstrating hardships in meeting the compliance date, and that’s a good thing. At the same time, legislators included a provision that seemingly makes selling and buying electric school buses that much harder.

Article 11-C calls for independent, third-party estimated range testing in all operating conditions. School bus dealers will need to provide real-world data (or as closely replicated as possible) that demonstrates how range is affected by different road conditions, topography and weather. And by Jan. 1, 2026, no less. While the industry
desperately needs accurate, real-world range estimates rather than perfect-world scenarios that don’t exist, the possibilities under this budget are arduously endless.

Like with most legislation, the devil is in the details. And this budget lacks a lot of it.
The New York State Energy Research and Development Authority (NYSERDA) administers the New York School Bus Incentive Program, which supports the adoption of electric school buses across the state. A spokesperson told me, “many engineering firms and other companies across the country focus on testing buses, which could include the range of buses.” But NYSERDA doesn’t maintain a list of names.

Institutions like West Virginia University’s Center for Alternative Fuels, Engines and Emissions come to mind, but at what price? A representative there had not responded to my question on the feasibility of such a project. The logistics of each manufacturer shipping a year’s worth of electric school bus orders to a testing facility or facilities
makes no logistical or financial sense. Then, there’s the question of how to test. An electric vehicle expert I spoke with said testing an electric school bus on a dynamometer could cost well over $50,000.

That’s before finding a climate-controlled room to mimic all the different weather conditions not to mention road surfaces. It is certainly improbable if not impossible
to physically test drive each school bus on all conceivable types of routes throughout the state.

The NYSERDA spokesperson added that specialized equipment is not necessary, “just buses and a comprehensive testing plan to compare buses and track energy use and miles driven.”

But no such plan for school buses currently exists, according to industry insiders I spoke with. There is statistical data collection for other electric vehicles that could serve as a starting point. The National Renewable Energy Laboratory also has a free data logger that is compatible with telematics systems but is only working with a half-dozen fleets so far.

Meanwhile, the New York fine for noncompliance with the testing, enforced on Jan. 1, is $1,000 per bus. NYSERDA did not respond to a question on where fine revenues would go. Funding a program to help school districts purchase electric school buses and infrastructure would be a good place to start, or to fund the testing it calls for. But who’s to say school bus dealers don’t simply take the fine and proceed with the sale, and pass through the additional costs to customers?

I hear the provision was added to the budget by legislators as a counterbalance to extending the school district waiver and because of the contrast between OEM range estimates and actual range from the field. Expect ongoing discussions in Albany throughout the summer and fall. Realistic electric school bus range data is sorely needed,
there’s no question about that, and existing telematics data from each school bus model and each battery configuration is the key. Take that data and quantify by weather, road conditions and geography. I’m simplifying, of course. The challenge remains that there aren’t enough electric school buses on the nation’s roads yet, much less New York’s, to account for every type of route in every climate. But it’s a start.

The work needs to begin yesterday, or legislators need to fix the provision, to avoid a winter of discontent in the Empire State and possibly beyond.

Editor’s Note: As reprinted in the June 2025 issue of School Transportation News. NYSERDA responded to comments after the article went to print, noting that penalties for violations may be recovered by the attorney general, per Section 199-p of the General Business Law.  Find more updated information on the state budget. 

Related: New York Gov. Hochul Open to Extending Electric School Bus Mandate
Related: New York Pushes Forward with Electric School Bus Mandate Despite Opposition
Related: (STN Podcast E209) Let’s Get Into It: NY Organization Tackles Nitty Gritty of Fleet Electrification
Related: State Budget Calls for Real-world Range Testing for Electric School Bus Sales

The post New York State of Charge appeared first on School Transportation News.

Fuel cost and fuel economy are always on the mind of school bus operations managers. With all the excellent business practices and school bus options promoting fuel efficiency, why don’t we take a moment to consider the idea of a fuel purchasing strategy to manage the volatility of fuel price and delivery during the school year.

Fix the price on a portion of your budgeted fuel purchase for the school year on a large portion of fuel and lock in on guaranteed delivery volumes to reduce the risk of a volatile fuel market. This practice is called a fixed forward fuel contract, the focus of this article.

Background
When I was vice president of purchasing for a large school bus operator, we used the fixed forward fuel contract process to lock in a portion of our fiscal year fuel supply. With the help of a supplier partner, we timed the optimum opportunity and entered into a contract to lock in fuel prices, and deliver a percentage of our total fuel usage for the upcoming school year. In doing so, we also left room in our annual fuel budget to withstand any potential downward trend in market price volatility.

Because of our fleet size and geographic footprint, it was not practical to enter a 100-percent supply purchase contract. We fixed only 50 percent of our fuel needs. During our first year of the fixed contract, we did experience unexpected volatility in market pricing. Because we had locked in pricing and delivery guarantees on a significant volume of our fuel and budgeted that fixed cost, an unexpected fuel price increase on the non-contract fuel was offset by the lower contract rate.

Our operating budget was achieved for the fiscal year. What did we learn? A typical fuel fixed price contract determines a set price per gallon delivered for a specified amount of time agreed upon by both parties. Fuel prices may fluctuate during that time, but the quantity and price you pay per gallon stays the same, due to the fuel contract in place. This guarantees supply and contributes to managing a budget and saving on overall fuel expenses.

By embracing this type of fuel purchasing practice and leveraging OEM technology solutions, school bus operators can enhance operational efficiency, reduce costs and achieve their sustainability objectives in a changing energy landscape.

Components of a Fixed Fuel Price Contract
Whether you are purchasing diesel fuel, gasoline, propane, or another refined product, a fuel contract involves both a buyer and a seller. You, as the buyer, determine the average amount of fuel you need when and where. The seller guarantees timely delivery. When you enter into a fuel contract, understand your fuel needs. Daily, weekly and monthly consumption is key to avoiding overpromising or exceeding expected usage. It is never a good idea to contract 100 percent of your expected volume.

Confidence in your supplier is also a key aspect of entering into a fuel contract. Your supplier will help you to understand all the price components. The seller will provide you with a quote that should be based on the delivered price per gallon.

The price per gallon can vary by location depending on the type of fuel you need and market delivery conditions, such as crude oil pipeline cost to refineries, cost to ship to distribution storage tanks and delivery tanker cost from fuel storage terminals to your location.

Benefit No. 1: Decrease Volatility of Fuel Costs, Delivery
When you enter a fuel contract with a seller, you can spend less time worrying about fluctuating fuel market prices and availability.

A fuel contract can help ensure you always get fuel even when supplies are running low. When refineries or pipelines go down, it can cause scarcity and sky-high prices for the smallest of quantities. A fuel contract helps you lock in at a certain fuel price or price range, particularly when fuel market fluctuations may lead to higher prices for others.

Benefit No. 2: Better Forecasting
When you commit to a fuel price contract with a fuel seller, you can expect to avoid any unforeseen costs in- crease and can help protect your operating cost metric.

A fuel contract might take more work and expenses on the front end, but it can help you save significantly on future fuel prices in a market that is constantly changing.

Conclusion
School districts and bus companies that consume large volumes of fuel and do not investigate the variety of fuel contracts for a percentage of their fuel costs generally believe one of the following:

1. The district or company can pass on any and all increases in fuel prices to their taxpayers/customers, without a negative impact on their operating cost performance metric.

2. A downside of using fixed supply and price forward contracts is missing favorable fuel market cost reduction movements. One of the main risks of using a forward contract is the potential to miss out on favorable cost reductions. Once you lock in a rate, you must trade at that rate, despite any favorable market changes.

3. The district/company is confident that fuel prices are going to fall, and it is comfortable paying a higher price for fuel. In fact, that type of analysis proves all too often to be incorrect.

Use this article for an interesting and potentially worth while discussion with your fuel suppliers. Ask them for an opportunity to learn more details and explore the options they may have for supplier price and delivery contracts that best suit your school year fuel needs.

Be cautious. If the fuel supply market is highly volatile, a fixed forward contract can provide stability. However, in a stable or strengthening market, you might benefit more from spot transactions or more flexible options available from your fuel supplier.

Your fuel distributors wholesale supplier, oil companies and others all have sales departments dedicated to these methods of selling fuel.

Editor’s Note: As reprinted in the May 2025 issue of School Transportation News.

Robert Pudlewski is STN’s technical editor and a member of the National School Transportation Association Hall of Fame in recognition of his 40-plus-year career as a school bus maintenance, technology and procurement expert.

Related: Indiana Leader McKinney Discusses Alternate Fuels, School Bus Driver Shortage
Related: Cleaner Fuel Makes a Difference for a Thousand Schools
Related: C-V2X Technology Promises School Bus Time, Cost Savings
Related: (STN Podcast E189) Future of Fuel: School Bus Energy Options, Electric Updates From NY District

The post A Purchasing Method Worth Considering: The Fixed Forward Fuel Contract appeared first on School Transportation News.

STN EXPO East in March was quite the whirlwind. This year’s conference and trade show in North Carolina represented a new frontier on the East Coast, with nearly 95 percent of attendees participating at their first STN EXPO. With such a fresh and engaged audience, it was the perfect opportunity to foster more meaningful dialogue, share insights and strengthen collaboration.

A cornerstone of the networking is the Transportation Director Summit, a leadership-focused, two-day event tailored to industry decision-makers. This exercise shares ideas, identifies emerging challenges and charts the course forward for their organizations.

I facilitated the opening discussion that centered on a crowdsourced survey, which captured the pulse of current trends, operational challenges and procurement needs. The survey data highlighted a clear hierarchy of purchasing trends. Topping the list were cellular, radio
and communication systems, Type C and D buses, video security systems, student ridership verification/RFID/ parent communication apps, cleaner diesel buses, and fleet management and safety products.

I kicked off the TD Summit discussion with a question: “What is your biggest challenge for the upcoming school year?” Common themes quickly emerged—chief among them were staffing shortages and retention, illegal passing and student behavior on board school buses. These concerns underscore the need for comprehensive solutions that address both operational efficiency and safety.

Another topic of discussion was fuel choice and the transition to cleaner energy options. According to the survey results, fleet compositions are increasingly diverse: “Clean” diesel (88 percent), gasoline (55 percent), propane(31 percent), electric (29 percent), biodiesel (19 percent), and CNG (1 percent). Many transportation leaders expressed a commitment to exploring or expanding their use of greener, near-zero or zero-emission vehicles.

This shift is driven in part by federal and state environmental regulations from the EPA and California Air Resources Board. While the pace of adoption may vary, the trend toward sustainability is unmistakable. Forty-seven percent of survey respondents said their operations had applied or planned to apply for funding through the EPA Clean School Bus Program, while 39 percent had not, and 14 percent were still considering it.

Cabarrus County Schools purchased two electric school buses utilizing Volkswagen Mitigation Trust funds through the North Carolina Department of Public Instruction. “They have been a great addition to our fleet, and we are planning to add four more utilizing the EPA Clean School Bus funding,” shared Transportation Director Art Whittaker.

Sponsor participation from school bus OEMs, infrastructure providers, and CNG technology experts further enriched the conversation with insights offering valuable context to attendees evaluating the sustainable solutions that best align with their unique operational needs.

When asked for their top safety concerns, attendees overwhelmingly cited driver and student safety. Increased violence against school bus drivers as well as rising incidents of student conflict, are prompting discussions about how to enhance onboard security via technology.

A particularly alarming trend is the estimated 45.2 million illegal passing violations nationwide occurring during the 2023-2024 school year, according to the National Association of State Directors of Pupil Transportation Services.

“We have focused on a public awareness campaign to make drivers more aware of the dangers of passing a school bus to improve student safety,” said Nicole Portee, associate superintendent of Charlotte Mecklenburg Schools. “The next step is considering advanced technology to address the issue.”

Finally, I asked attendees about their routing and scheduling challenges. Unsurprisingly, the feedback pointed to optimization and efficiency, particularly in the context of staffing shortages. The industry is witnessing a rise in the use of multi-modal transportation and alternative service providers, as districts and contractors adapt to workforce constraints and evolving student needs.

Transportation leaders’ responsibilities are vast, but so are the support network available through collaborative forums like the STN EXPO. TD Summit provides a secure and empowering environment, where peers openly share their struggles, brainstorm solutions and leave with actionable ideas to implement at home.

Our collective mission is to continuously improve the safety, sustainability and efficiency of student transportation. I invite you to continue the conversation and join us for the STN EXPO West in Reno, Nevada, July 11–16. Together, we can keep moving the industry forward.

Editor’s Note: As reprinted in the May 2025 issue of School Transportation News.

Related: Roundup: Bus Technology Summit at STN EXPO Charlotte 2025
Related: WATCH: Fire Expert to Lead School Bus Evacuation Training at STN EXPO West
Related: (STN Podcast E259) Feel the Passion: Debates on Wi-Fi, Technology, Alternative Transportation & Safety
Related: STN EXPO West to Feature ‘Routing 101’ Seminar

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