5 Ways Purchasing Co-Ops Can Benefit Operations
Product purchasing often raises many questions and anxiety for school districts, but Veronica’s district was an exception. As a transportation director, she recently gained approval to purchase new fleet surveillance cameras. Instead of preparing and distributing an RFP, she chose a far simpler approach: buying through a co-op.
“I reached out to my REI salesperson, and she sent me a quote. I then sent it to my supervisor, Tom. He, along with our school board, approved it and we bought the cameras. That’s how simple it was. Working through co-ops, it’s so easy to make purchases,” states Veronica.
Purchasing through co-ops can benefit your operation as well. Here are five ways joining a co-op can transform how you acquire fleet solutions:
1. Bypass lengthy RFPs.
Preparing a Request for Proposal (RFP) requires significant time, coordination and administrative effort. By purchasing through a co-op, districts can rely on contracts that have already been competitively solicited. This eliminates the need to develop and manage your own RFPs yet still meet procurement requirements. The result: less administrative burden and a faster path to securing the fleet solutions you need.
Veronica recalls, “The bidding process is long, tedious and involves a lot of paperwork. When I worked at another district, we had to publish bids in the newspaper for 30 days. Vendors would submit bids, and we had to conduct a formal bid opening. It was a big undertaking.”
2. Access competitive, pre-negotiated pricing.
Cooperatives solicit contracts and negotiate pricing with multiple vendors on behalf of their members. Districts then have access to pricing that has already been evaluated for competitiveness. The approach helps you maximize budgets while reducing the time and effort required to conduct independent negotiations.
3. Accelerate procurement timelines.
Because contracts are already in place, districts can move forward with purchases immediately, instead of waiting for a full bid cycle. The faster turnaround allows you to get the needed equipment in place sooner.
According to Veronica, “I got thousands of dollars’ worth of cameras, and I don’t think I would have received them as quickly through a traditional bidding process. It probably would have taken 60 to 100 days. In this case, it took about a month from quote to shipping, and I had them within 30 days.”
4. Strengthen audit documentation and readiness.
Many cooperatives maintain detailed documentation and can provide supporting records if questions arise during an audit. This helps districts prove compliance and simplifies internal reporting.
“If anything were to come back, [the co-op] will step in and give you everything that you need and help you,” Veronica explains. “It makes purchasing easier and helps make the audit process quicker.”
5. Focus on best-fit solutions, not lowest price.
Traditional bidding processes often require districts to select the lowest bidders, which may limit flexibility. Cooperative contracts are awarded based on a combination of factors such as pricing, qualifications, service and product quality. In the end, co-op purchasing enables you to select solutions that best support your operational goals.
As Veronica notes, “Sometimes vendors undercut each other just to win the bid, and you don’t always get what you really need. Cooperative contracts help ensure the vendor and solution are the right fit.”
If you’re not a co-op member, join one or more today. Collaborate with your purchasing decision-makers. Conduct research, then decide which co-op(s) offer the products and solutions that align with your goals.

“Most co-ops are pretty easy to join. Typically, you just need to fill out an application. You don’t want to pay an application fee or anything like that. Fill out an application to become a member of their co-op purchasing and get approved that way,” advises Veronica.
She concludes, “In the long run, [REI] is doing the work for us, which is always good because we already have enough work to do.”
Four nationally recognized co-op purchasing programs list REI. Interested in joining? We have contact information. Call 800.228.9275, send us a message or get in touch with your sales rep for details. Let us help you simplify purchasing.

The post 5 Ways Purchasing Co-Ops Can Benefit Operations appeared first on School Transportation News.

Gladys De Lucio is the Director of Transportation for East Aurora School District 131, one of Illinois’ largest Spanish-speaking districts. With 21 years of experience in school transportation, she oversees daily operations with a strong focus on safety, bus stop planning, and community engagement. De Lucio leads both traditional bus services and alternative transportation programs, working closely with bilingual dispatch teams to support non-English-speaking families. Her deep commitment to equitable access ensures that every student has reliable transit to and from school. She holds a degree from Robert Morris University–Illinois.
Leon Fornelli, MBA, is the Area General Manager of Alternative Transportation at First Alt®, where he leads inclusive student transportation programs across nine states. A seasoned leader in education logistics, Fornelli develops and scales operations from the ground up, always with safety, equity, and innovation in mind. He’s deeply committed to increasing access, amplifying parent and community engagement, and building systems that meet diverse student needs, including non-traditional routes and support. Fornelli also champions technology integration and workforce development in transportation services.
As Vice President of First Alt®, Gregg Prettyman brings more than 13 years of leadership in alternative student transportation and is recognized as one of the original architects of the alternative transportation model. Before joining First Student, Prettyman served as Chief Operating Officer at ALC Schools, where he supported over 400 district contracts across 20 states, and oversaw more than 10,000 student trips each day. Today, he leads a team with over 50 years of combined experience, all focused on helping districts deliver safe, reliable, and cost-effective transportation for students with unique needs.
. HopSkipDrive’s marketplace supplements school buses and existing transportation options by connecting kids to highly-vetted caregivers on wheels, such as grandparents, babysitters, and nurses in local communities. RouteWise AI helps schools and districts address critical challenges, including budget cuts, bus driver shortages, and reaching climate goals. HopSkipDrive has supported over 13,500 schools across 21 states, with nearly 1,300 school districts, government agencies, and nonprofit partners. More than five million rides over 95 million miles have been completed through HopSkipDrive since the company was founded in 2014 by three working mothers.



